Medical Events & Project Administrator​/Assistant – German speaking

Our client is a well-established, mid-sized biopharmaceutical company based in the Zug area, recognized for its commitment to innovation and excellence in the healthcare sector. To support the growth of their international medical affairs team, we are currently seeking a

Medical Events & Project Administrator / Assistant – German speaking / immediately available – Healthcare Industry ()

temporary contract until 31.12.2026 / immediately available

In this role, you will be part of a dynamic international environment, collaborating closely with medical affairs experts and cross-functional teams across Europe. You will work with internal stakeholders and external partners to ensure smooth execution of medical events and strategic projects.

• Plan, organize, and execute virtual and in-person medical events, including advisory boards and symposia
• Coordinate all meeting logistics such as scheduling, venue arrangements, travel, and catering
• Serve as the primary point of contact for internal stakeholders and external vendors
• Manage end-to-end sponsorship processes and ensure compliance with reporting requirements
• Support contract preparation and signature workflows for healthcare professionals
• Collaborate with cross-functional teams to ensure timely delivery of projects and initiatives
• Maintain accurate documentation of meeting agendas, minutes, and action items
• Monitor project timelines and proactively address potential delays or issues
• Ensure adherence to legal, regulatory, and compliance standards in all activities
• Provide operational support to both local and remote members of the medical affairs team

Your profile

• Minimum of 4 years’ experience in project & medical event management within the pharmaceutical or biotech industry
• Strong organizational skills and ability to manage multiple projects simultaneously
• Excellent communication skills and customer-oriented mindset
• Solid understanding of compliance and legal requirements in life sciences
• Proficiency in MS Office tools and collaboration platforms (Word, Excel, PowerPoint, Teams, SharePoint)
• Ability to work independently and build effective partnerships across teams
• Willingness to travel and flexibility to work in a hybrid environment
• Fluent in both German and English (spoken and written)

Carmen Aczél is looking forward to receiving your application documents via our job portal (CV, diploma, reference letters; no motivational letter necessary).

Full discretion is guaranteed and we will gladly answer any additional questions.