Office Coordinator & Management Assistant

Office Coordinator & Management Assistant (w/m/d), 60%

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TUI enriches lives by creating memorable travel and leisure experiences. Driven by a unique combination of product, technology and people, we deliver distinctive leisure experiences that sustainably open the world.

Are you an experienced office coordinator with a passion for top‑level organization and support? Do you want to take responsibility in a dynamic environment and actively shape change? Then you’re exactly right for us!

• Smooth office operation at the headquarters.
• First point of contact for employees, visitors and suppliers.
• Coordination of facility management (building administration).
• Organization and operational support of senior‑level meetings, workshops and company events.
• Responsibility for office organization, material purchasing and inventory.
• Management of everyday mail and general correspondence.
• Review of invoices and budgeting in supplier management.
• Management of contracts with service providers and external services.
• Hands‑on support and taking on cross‑departmental tasks as needed.

• Assist the executive team with administrative and organizational tasks and communication.
• Plan and coordinate appointments, calendar maintenance, as well as preparation and follow‑up.
• Organize and coordinate business travel, including travel expense reporting.
• Manage document and contract management.
• Administer cost centers and administrative process systems within the area of responsibility.
• Execute small projects and ad‑hoc and special tasks (research, support, etc.).

• Completed commercial training with several years of experience in a comparable position.
• Proficient with Microsoft 365 and strong IT affinity.
• Strong communication skills in German and English (fluent);
  French a plus.
• Excellent organizational skills and high quality and responsibility awareness.
• Proactive and highly independent working style with a hands‑on mentality.
• Trustworthy, honest and discreet in handling sensitive information.
• Friendly, composed and professional demeanor.
• Team oriented, service conscious and motivated to support others.
• Enjoyment of a dynamic environment and availability at least three of five working days.

• Varied and challenging work.
• Motivated team and collegial work environment.
• Appreciative company culture.
• International working environment with a flexible work‑time model (flexitime).
• Close collaboration with various departments and exposure to exciting topics.
• Employment with the world’s leading tourism company.
• Modern workplace in one of Europe’s top office buildings, including gym and staff restaurant.
• 25 vacation days plus an additional day on your birthday.
• Attractive travel discounts and good social benefits (including a three‑level PK choice plan).
• Financial support for public transport subscription or subsidised parking.