Office & Facilities Operations Coordinator

Overview

We're looking for a hands‑on, reliable, and welcoming Office Coordinator to support the day‑to‑day operational running of our office. This is an entry‑level operations role focused on keeping our workspace clean, well‑stocked and running smoothly. You'll be the person who makes sure everything is in its place so the rest of the team can focus on their work.

You'll work closely with and directly support the Office Manager, taking ownership of recurring operational tasks and contributing to a positive, welcoming office environment. You're motivated, detail‑oriented and take pride in a well‑run space.

• Provide day‑to‑day operational support to the Office Manager and wider operations team.
• Ensure the office, kitchen, and common areas are kept clean, tidy, and presentable throughout the day.
• Assist with ad‑hoc tasks and errands as directed.

• Monitor and refill kitchen supplies daily—coffee, tea, snacks, beverages, and consumables.
• Restock office supplies (stationery, printer paper, cleaning products) proactively, before items run out.
• Place orders for supplies under the direction of the Office Manager, tracking deliveries and confirming receipt.
• Manage and maintain a tidy storage/supply room and keep inventory organized and accessible.

• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing shipments and coordinate with couriers as needed, including documentation and tracking for domestic and international deliveries.

• Support the Office Manager with basic facility tasks, including desk setup for new hires and meeting room preparation.
• Assist with adherence to Health & Safety standards and help maintain a safe environment for all staff.
• Help manage access‑related tasks (e.g., key fobs, visitor sign‑in) under the direction of the Office Manager.

• Assist with desk readiness and equipment setup for new joiners.
• Support SWAG coordination and distribution.

• Assist with setup and tidying before and after internal events, team lunches, Flydays, and company all‑hands.
• Help foster a positive, inclusive office environment and contribute to a welcoming workplace culture.

• A hands‑on, detail‑oriented approach. You take pride in keeping things running and looking great, and nothing slips through the cracks.
• You move fast, act with urgency, and thrive in a high‑pace environment. You're eager to learn, quick to execute, and always looking for the next thing to improve.
• Reliable, punctual, and detail‑oriented; you notice when something needs attention without being asked.
• Friendly and service‑oriented, comfortable being a visible, approachable presence in the office.
• Basic organizational skills and willingness to follow and improve simple processes.
• Some familiarity with procurement, logistics, or inventory is a plus but not required.
• Proficient in Google Workspace.
• Prior experience in an office, hospitality, facility, or similar operational environment is an advantage.
• Fluency in English and knowledge of German is required.

• Stock Options
• Generous holiday allowance
• Company pension plan
• Car parking
• Enhanced maternity & paternity leave
• Mental health and wellbeing support

We are building the leading software platform for AI‑powered autonomous systems for enterprise and government customers. Our team is supporting the most important missions and solving the most challenging problems.

At Auterion, we bring together the sharpest minds who love to solve the hardest problems. Join a vibrant team built on innovation, openness, and excellence, where you’ll be empowered to develop ideas, collaborate across all levels, and make an impact that matters.