Operations & Regulatory Associate

Audax Solutions AG is a Zürich-based fintech building regulated financial infrastructure for business clients. We are hiring an Operations & Regulatory Associate to support execution across regulatory, operational, and administrative work streams. This role sits close to senior management and requires structure, discretion, precision, and consistent follow-through. This is an execution role
. It is not a strategy, policy‑owner, or legal advisory role.

• Maintain structured documentation libraries across active work streams, including filing, versioning, and status tracking
• Track open items, deadlines, and dependencies across regulatory, legal, compliance, and operational matters
• Coordinate document requests and follow‑ups with external counsel, auditors, vendors, and counter parties
• Prepare first drafts of routine correspondence, meeting minutes, and internal follow‑up notes
• Monitor relevant publications and updates from FINMA, SNB, SIX, and other relevant bodies, and flag material items to senior staff
• Support audit preparation by organising evidence packages, scheduling walkthroughs, and tracking auditor requests

• Maintain action logs, vendor trackers, renewal calendars, and operational checklists
• Process incoming invoices, coordinate approvals, and maintain payment schedules across vendors and service providers
• Coordinate routine documentation and operational correspondence with partner institutions, service providers, and external counter parties
• Support office operations in Zürich, including supplies, logistics, and general administrative follow‑up

• Liaise with IT vendors and managed service providers on tickets, renewals, and routine service coordination
• Maintain software and licence inventory, subscription records, access‑rights records, and renewal deadlines
• Support onboarding and off‑boarding workflows, including equipment, accounts, and access coordination
• Coordinate with the CTO and relevant service providers on procurement and other infrastructure‑related administrative matters

• Support operational controls through evidence collection, control documentation, and review scheduling, aligned with FINMA requirements and supervisory expectations applicable to persons under Article 1b BA
• Support the maintenance of records aligned with internal confidentiality requirements, data handling standards, retention schedules, and access governance procedures
• Maintain structured filing and evidence trails to support internal controls, regulatory reviews, and external audit processes

• 2–4 years of experience in a regulated or otherwise structured environment, ideally in Swiss or EU financial services, legal operations, compliance operations, audit support, or corporate administration
• Strong written English and German (preferable)
• Comfortable with document‑heavy workflows, structured filing, and detailed follow‑up
• Highly organised and reliable, with strong attention to detail
• Hands‑on and comfortable with execution‑focused work
• Able to manage parallel work streams without losing structure
• Basic familiarity with Swiss regulatory and operational terminology, including FINMA, AML/KYC, data protection, and internal controls
• Based in Zürich and comfortable with a full‑time on‑site role

• Experience in a small financial institution, fintech, law firm, or regulated service provider
• Exposure to audit support, internal controls, or information security administration
• Experience coordinating external stakeholders across legal, compliance, and operational topics
• Strong working proficiency with spreadsheets, document management, and task‑tracking tools

• A legal counsel role
• A Compliance Officer, MLRO, or control‑owner role
• A strategy role
• A pure office manager role

• Work closely with senior decision‑makers in a regulated fintech environment
• Gain exposure across regulatory operations, controls, vendor coordination, and day‑to‑day execution
• Take on a role with real responsibility for structure, follow‑through, and operational discipline