Personal Assistant of NCCR HR & Equal activities

Personal Assistant to NCCR Director – Support of NCCR HR & Equal Opportunity Activities

The Swiss federal government has approved six new National Centres of Competence in Research (NCCRs). ETH Zürich heads three of the six approved NCCRs, namely the NCCR Genesis, and sees this as a major opportunity for education, top-level research and knowledge transfer to industry and society.

To strengthen the small project team we are establishing the new function:
Personal Assistant to the NCCR Director (Professor Didier Queloz) with an additional role to support NCCR HR & Equal Opportunity activities. In this double‑folded position you will play a key role in supporting Professor Queloz and in NCCR HR & Equal Opportunity activities, acting as secretary of the related committee.

Personal Assistant to Professor Queloz (60%)

• Comprehensive planning, coordination and prioritisation of the supervisor’s calendar, including travel arrangements.
• Support senior members of the group or assistant professors in ETH Zürich administrative matters.
• Maintain close communication with key people managing NCCR Genesis operations at ETH Zürich.
• Take meeting minutes and monitor implementation of decisions and tasks.
• Coordinate internal communication, announcements, news and website updates for Professor Queloz’s group, including general duties for the institutes.
• Handle all HR related processes for the research group, including onboarding of new members.
• Act as first point of contact for the group, coordinating internal and external stakeholders and visitor programmes.
• Process administrative tasks such as mail handling, document management and routine process support.
• Efficiently and carefully process ad‑hoc tasks arising from daily operations.
• Coordinate the organisation of the group’s annual science conference, welcome and network events, lunch seminars and similar activities.

NCCR HR & Equal Opportunity (20‑40%)

• Act as contact point for questions related to HR policies and equal opportunity within the NCCR and act as secretary of the Equal Opportunity Committee.
• Monitor personnel appointments funded by the NCCR.
• Ensure compliance with SNSF rules on employment eligibility, salary scales, gender equality and equal opportunity measures.
• Coordinate support of career‑development measures for early‑career researchers (PhDs, postdocs), including mentoring and training.

• Several years of experience in an executive‑level assistant function in an academic environment or the service industry.
• Strong organisational skills and a structured, proactive and forward‑looking way of working.
• Professional, confident appearance and strong service orientation, combined with diplomatic skill and a political sense in sensitive situations.
• Excellent communication skills with fluency in German, French and English.
• Confidence in dealing with different, demanding target groups and communication formats.
• Solid experience in managing several tasks simultaneously under time pressure, correctly setting priorities and independently developing solutions.
• High flexibility, reliability, accuracy and absolute discretion in handling confidential information.
• Team player with a good sense of humour.

• Impactful work as part of ETH Zürich, supporting professional development and contributing to positive social change.
• Access to public transport season tickets, car sharing, a wide range of sports offered by the ASVZ, childcare and attractive pension benefits.
• Flexible working conditions in an inspiring, international research environment.

ETH Zürich encourages an inclusive culture, promotes equality of opportunity, values diversity and nurtures a working and learning environment where the rights and dignity of all staff and students are respected. The organisation works towards a climate‑neutral future. If you require any accommodation or have language proficiency needs we can adapt the role accordingly.