Senior Executive Assistant , Zürich; f​/m​/d

Job Overview

The Executive Assistant supports the Co‑Market Head Switzerland in driving operational efficiency, strategic initiatives, and leadership coordination across the Swiss market, with a particular focus on the development and growth of the Geneva branch.

• Manage the Co‑Market Head’s calendar proactively: schedule meetings, prioritise appointments, and resolve conflicts.
• Prepare agendas, briefing materials, presentations (PowerPoint/Excel), and talking points for internal and external meetings.
• Organise travel arrangements, including itineraries, visa requirements if applicable, accommodations, and expense reporting.
• Serve as gatekeeper by screening calls and emails, handling sensitive correspondence, and ensuring timely follow‑up.
• Act as liaison between headquarters and the Geneva office, ensuring alignment on policies, communications, and change initiatives.
• Collaborate with key internal stakeholders, including Compliance and Legal departments, regarding documentation and approvals.
• Monitor key performance indicators (KPIs) for the Geneva branch; compile weekly/monthly reports.
• Facilitate internal governance processes: organise regional management committee meetings, track action items, and maintain meeting minutes and follow‑ups.
• Assist in executing local growth strategies under the guidance of the Co‑Market Head.
• Identify opportunities for process improvements and digital transformation.
• Maintain strict confidentiality of all matters.

• Bachelor’s degree in business administration, International Relations, or a related field.
• Minimum of 5 years’ experience in an executive support or business coordination role, preferably within private banking or financial services.
• Ability to travel regularly between Zürich and Geneva.
• Proven ability to work effectively in a senior executive environment with discretion and professionalism.
• Strong understanding of wealth management business models, organisational structures, and key drivers of performance.
• Fluency in English and German (written and spoken);
  French language skills are a strong advantage.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Organisational excellence: ability to multitask efficiently while maintaining accuracy and attention to detail.
• Initiative & problem‑solving: anticipates needs and proposes solutions without constant supervision.
• Communication skills: clear, concise, and diplomatic communicator across levels and cultures.
• Team collaboration: works well both independently and as part of cross‑functional teams.
• Discretion & integrity: handles confidential information with utmost sensitivity and trustworthiness.