General Administrator

The Role

We are looking for a reliable, hands‑on General Administrator to take ownership of daily office operations and facilities coordination in a 25% role (morning presence, 5 days per week). This person will ensure the office runs smoothly, remains organized and welcoming, and supports light finance administration. The role requires visible in‑office presence and proactive ownership of operational details.

• Workload: 25%
• Schedule:
  
  5 mornings per week (approx. 2–2.5 hours per day)
• Location:
  
  Fully on‑site
• Visibility:
  High visibility operational role

Finance & Administrative Support

• Check the mailbox and scan relevant documents
• Support light bookkeeping tasks
• Facilitate office support as needed

Office & Facilities Management

• Ensure daily office readiness (kitchens, meeting rooms, shared areas)
• Oversee printers and shredders (paper, toner, functionality)
• Maintain tidy and organized kitchen areas
• Manage consumables (coffee, paper goods, supplies)
• Coordinate minor repairs and facility issues
• Liaise with external service providers
• Coordinate and facilitate sub‑tenants’ requests

People & Culture Logistics

• Organize simple in‑office initiatives
• Support light internal events and engagement activities
• Help foster a welcoming, professional atmosphere

• Strong organizational and coordination skills
• High attention to detail
• Comfortable working independently
• Confident interacting with vendors when needed
• Reliable and punctual
• German language skills is a plus

• Self‑motivated and proactive
• Service‑oriented mindset
• Practical and hands‑on
• Structured and dependable
• Eager to be present in the office every weekday morning

• Hustle:
  You inspire others to work as hard as you.
• Ownership:
  You have an owner/builder mentality. You care about what you deliver and own your mistakes.
• Proactivity:
  You don’t wait for someone to tell you what to do or what problems to solve. You are always looking for ways to learn and improve.
• Excellence:
  You set a high bar and surpass expectations. You hit your goals and ask for more.
• Humility:
  You are not above any task in the organization and are willing to drop what you’re doing to help a teammate.

• A supportive, diverse workplace where we prioritize respect for each other and our clients.
• A fun and collaborative team culture.