Receptionist - Reinsurance

Description de l'entreprise

Company

Our client, a well-established international company is seeking a professional and service-oriented Receptionist (60%) to join its facilities team. The position offers the opportunity to work in a dynamic, international environment where you will act as the first point of contact for visitors and play a key role in maintaining a welcoming and well-organized office environment.

• Welcome and assist visitors and external clients in a professional and friendly manner
• Manage incoming calls, emails, and general reception inquiries
• Coordinate meeting room bookings and ensure rooms are prepared and maintained between meetings
• Organize refreshments, catering, and lunch orders for meetings and workshops
• Register visitors and manage the daily reception calendar
• Support internal teams with administrative and coordination tasks
• Manage incoming mail, deliveries, and courier services
• Assist with invoice processing and documentation support with the finance team
• Maintain office kitchen supplies and manage weekly orders
• Work closely with the Facilities team to ensure smooth office operations

• 2-5 years of experience in a receptionist, front desk, or office support role
• Experience working in an international or corporate environment is a strong advantage
• Fluent in English and German (spoken and written); additional languages are a plus
• Strong organizational and multitasking skills
• Professional and welcoming communication style
• Comfortable handling multiple priorities and last-minute requests
• Proactive, reliable, and detail-oriented
• Strong team spirit and client-focused mindset
• Confident using Microsoft Office and common office systems