Personal Assistant Multi Family Office

Do you enjoy working in a dynamic Wealth Management environment where attention to detail, discretion, and service excellence are key? We are looking for a highly motivated and independent Personal Assistant to support our firm's senior management, provide high-quality assistance to our business partners, and coordinate a variety of administrative activities that ensure the smooth running of the business and directly contribute to its success.

• Maintain the meeting schedule (organize meetings, coordinate agendas, prepare documents/presentation material, write meeting minutes for internal meetings, and follow up on action items)
• Support onsite client meetings (prepare meeting room, welcome clients, serve beverages/coffee, arrange catering and logistics for lunch meetings)
• Manage mailboxes and maintain the business contact database
• Update standard presentation material and documents (MS Office suite)
• Organize and coordinate business travel arrangements (booking flights, hotels, transfers, arranging visas, and preparing travel itineraries)
• Plan and support events, off-site meetings, workshops, client events, and other initiatives
• Provide support for project-related activities and business initiatives (ad-hoc tasks)
• Manage general company administration, including ordering office supplies

• Passionate about your work and dedicated to contributing to the success of our firm
• Commercial apprenticeship with 2-5 years of relevant working experience in a similar role
• Proficient English and German language skills
• Solid IT skills in MS Office (MS Teams, PowerPoint, Excel, Word, Outlook)
• Previous experience in the financial services industry, ideally within asset management, banking, wealth management, insurance, or a related field
• Strong organizational skills and ability to adapt to shifting priorities
• Confidence to work independently, combined with a proactive and goal-oriented way of working
• Swiss work permit

• A unique opportunity to work closely with senior management as a trusted business partner
• A collaborative and entrepreneurial environment that values initiative, discretion, and a proactive mindset
• A varied and impactful role with the opportunity to take ownership of responsibilities, support business operations, and actively contribute to the efficiency and effectiveness of the firm
• The opportunity to develop your skills in a supportive environment where you can advance professionally