Office Manager and Receptionist

Investec – Where Out of the Ordinary Happens

At Investec, we do things differently. We're a leading international bank and wealth manager built on a culture of curiosity, entrepreneurial spirit and human connection. Ideas are heard, ambition is celebrated, and impact is encouraged. As part of a team that challenges convention and strives for out performance, you'll help shape bold solutions for clients who expect something more than the ordinary.

• Greet clients and visitors in a professional and welcoming manner.
• Corporate services, hospitality of clients, external and internal staff & visitors.
• Operate switchboard.
• Ensure the entire office including client area is always tidy and well‑presented, including kitchen and dishwasher fillings.
• Handling of visitor badges and keys, and ensuring NDAs are signed by all office visitors, and appropriate log is maintained with Compliance.

• Handle incoming and outgoing mail, packages, and deliveries.
• Manage and maintain office supplies and equipment, including food and drink.
• Support teams with various administrative needs, including but not limited to, photocopying, printing and scanning documents.
• Handling incoming invoices and distributing to departments, finally sending to accounts department.
• Update and distribute various lists (contact, birthday etc.), sending birthday vouchers to each employee.
• Assist, whenever required, with the arrangement of specific events, strategy meetings, offsites, conferences and other functions.
• Cooperate closely with the Business Continuity Management team and Incident Management team regarding facility related matters.
• Office related third‑party service providers due diligence and annual reviews in the third‑party management system.

• Central point of contact for the Verwaltung of the office building.
• General caretaking of the premises.
• Understand and maintain the alarm system.
• Coordinate with external vendors and service providers for office maintenance and repairs.
• Escalate alarms to the relevant department.
• A member of Team Green with overall responsibility for recycling and waste.
• Assistance to the IBSAG Project Manager for office related projects.

• Strong interpersonal and communication skills.
• Highly organised and with an ability to prioritise many tasks easily.
• Proactive.
• Positive mindset with a can‑do attitude.
• Bright and energetic personality.
• Dedication and ownership – taking full accountability for areas of responsibility.
• Flexible and able to adapt to a dynamic and high‑pressure environment.
• Self‑sufficient and independent problem solver.
• Fluent in English and German (French is an advantage).

• 3–5 years' experience in a similar role.
• Experience in an international or corporate environment.
• Background in private banking, wealth management, hospitality or executive support is advantageous.

This role is based full‑time in our Zurich office and is integral to maintaining a professional and welcoming workplace.

If you are a proactive, detail‑oriented professional who takes pride in creating a seamless office experience, we would love to hear from you.

As part of our collaborative & agile culture, our working week is 4 days in the office and one day remote. We believe that being together enables us to live our values and support our clients and communities in an extraordinary way.

Investec offers a range of wellbeing benefits to make our people feel healthier, balanced and more fulfilled in their lives inside and outside of work. You can find a list of our benefits here.

Embedded in our culture is a sense of belonging and inclusion. At Investec we want everyone to find it easy to be themselves, and to feel they belong. It’s a responsibility we all share and is integral to our purpose and values as an organisation. We believe that innovation thrives when everyone feels respected, included, and empowered to contribute.

We actively seek out diverse talent and foster an inclusive environment, encouraging applications from people of all backgrounds and experiences. Here, you’ll find networks, benefits, and development opportunities designed to support your career journey wherever it may lead.

If this role excites you but you don’t meet every requirement, we’d still love to hear from you. Your unique perspective and experience could be exactly what we are looking for. Get in touch!