Executive Office Coordinator

Department: Executive Office

Employment Type: Permanent - Full Time

Location: Zurich

As the organiser of some of the biggest and most iconic sport events in the world, we lead the way in the sport and event industry.

Join the team and support us on our mission.

These are your key tasks:

• Coordinate the smooth day-to-day running of the office, ensuring that facilities, services, supplies and the working environment are well maintained.
• Work closely with the Facilities team and other internal functions to anticipate office needs, resolve issues and maintain a high standard of service.
• Coordinate and support internal meetings, ensuring that all relevant arrangements, information, and follow-up are in place.
• Anticipate upcoming organisational and team needs, coordinating information, participants, logistics, and other preparations to ensure activities run smoothly.
• Coordinate administrative processes and follow up on deadlines, ensuring that relevant documentation and approvals are completed in a timely manner.
• Organise business meetings, dinners, and other engagements, managing the associated logistics and arrangements.
• Plan and coordinate divisional events and initiatives, working closely with internal stakeholders and external suppliers.
• Oversee event-related logistics and preparations, ensuring that requirements are anticipated and addressed efficiently.
• Manage corporate gifts and related materials, coordinating planning and preparation in line with the organisation’s calendar and key events.
• Monitor and control relevant expenses, ensuring that costs are tracked and managed appropriately.
• Identify opportunities to improve ways of working, office processes, and the overall working environment.
• Support ad-hoc projects and organisational priorities as required.
• Remain flexible and responsive to changing priorities, providing hands-on support in a fast-paced and dynamic international environment.

We work hard at FIFA.

We are dedicated, ambitious and innovative.

And we respect our values. Always.

For all roles, we seek talented people with an entrepreneurial spirit and a global mindset.

The specific competencies we require for this position are:

• Previous experience in office management, executive support, operations, event coordination, or a comparable role in a fast-paced environment.
• Experience working in an international organisation and coordinating with multiple teams and stakeholders would be an advantage.
• Experience in one or more of the following areas would be beneficial: office operations, logistics, event coordination or supplier management.
• Experience supporting senior stakeholders or interacting with high-profile guests would be an asset.
• Experience coordinating multiple priorities, deadlines, and activities simultaneously.
• Experience managing budgets, expenses, or other administrative processes is an advantage.
• Experience in the sports industry or another fast-paced, high-profile environment is an advantage.
• University degree or relevant professional qualification.
• Fluent in English.
• Proficiency in any other language - in particular Spanish - is an asset.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Comfortable working with digital tools and systems used for meeting coordination, communication, travel, and event planning.
• Confident learning and adapting to new systems and technologies as required.
• Highly organised and proactive, with a strong ability to anticipate needs and take ownership from planning through to execution.
• Comfortable interacting with senior stakeholders and high-profile guests, with the professionalism, discretion, and tact required in a high-profile environment.
• Practical and hands-on, with the ability to…