Personal Assistant, PB Emerging Markets; f​/m​/x

The Person al Assistant will provide dedicated support to the Head of Private Banking Latin America and broader support to the Swiss-based Emerging Markets leadership team. The role requires a highly organized, proactive and service-oriented individual capable of managing complex calendars, travel arrangements, administrative processes and logistical coordination across multiple jurisdictions. The successful candidate will act as a trusted partner to senior management, ensuring the smooth running of day-to-day business activities while supporting the wider Emerging Markets platform in Switzerland.

• Provide dedicated executive support to the Head of Private Banking Latin America.
• Proactively manage a complex and dynamic calendar across multiple time-zones, including meeting/events scheduling, prioritization of commitments and coordination with senior internal and external stakeholders.
• Manage domestic and international business travel arrangements, including flights, accommodation, visas, transportation and itinerary preparation together with the travel agency.
• Prepare travel and expense reports in accordance with internal policies and ensure timely submission and follow-up.
• Screen, prioritize and coordinate incoming requests and correspondence on behalf of senior management.

• Provide travel and expense management support for additional senior leaders and Managing Directors within the Emerging Markets Switzerland platform.
• Coordinate travel bookings and related logistical requirements in accordance with business needs and internal procedures.
• Serve as a key point of contact for administrative matters impacting the broader Emerging Markets leadership team.

• Coordinate a wide range of administrative and logistical requests across the Emerging Markets Switzerland business.
• Liaise with internal functions including Business Management, Facilities, Human Resources and Technology to facilitate day-to-day business needs.
• Assist with office logistics, seating arrangements, visitor coordination and local business events.
• Support onboarding and offboarding activities for employees where required.
• Maintain records, documentation and management information in accordance with internal policies and record retention requirements.
• Support local projects and initiatives by coordinating meetings, follow-ups and action tracking.
• Ensure appropriate back-up coverage and support during the absence of other administrative staff to maintain business continuity.
• Ensure all activities are conducted in accordance with regulatory requirements and Deutsche Bank policies.
• Contribute to a strong risk and control culture through adherence to governance and operational standards.

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant or administrative support professional, preferably within private banking, wealth management or financial services.
• Fluency in English and Spanish (written and verbal) is required.
• Portuguese is a plus.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Proven experience supporting senior executives and managing complex calendars and international travel arrangements.
• Excellent interpersonal, communication and stakeholder management skills.
• High degree of professionalism, discretion and confidentiality.
• Strong attention to detail and ability to work accurately under pressure.
• Excellent teamwork skills and the ability to work effectively across global teams and a matrix organization.
• Proficiency in Microsoft Office applications and collaboration tools.
• Service-oriented mindset with a…