Executive Assistant to CEO

You don't just manage the CEO's calendar. You understand the business behind it. You know that a CEO's agenda is more than a list of appointments; it reflects priorities, relationships, commitments, and decisions. You know when to create space, step in, challenge, and quietly resolve something before it becomes an issue. You are equally comfortable managing the finer details of an executive's day and engaging with the bigger questions that occupy his attention.

You connect people and information, bring clarity to complexity, and have an instinct for what matters.

Our client’s presence in Switzerland is shaped by an entrepreneurial culture, with direct access to decision makers and the agility to move things forward, backed by the strength and stability of an international group.

Based in Zurich, you will work closely with the CEO and become an integral part of his professional world. This role suits someone who enjoys executive assistance, takes pride in doing it exceptionally well, and is equally enthusiastic about contributing to broader business matters, leadership coordination, and selected projects. Operating across countries, cultures, and time zones, the CEO has a demanding agenda.

One moment, you may navigate competing priorities or prepare for an important meeting. Next, you may consolidate information, bring people together, or take ownership of a project. You should enjoy both sides of the role, as neither is secondary. Above all, this is an opportunity to build a close partnership with the CEO, grounded in trust, professional independence, and the pleasure of working together.

• Ensuring the CEO is prepared for all meetings with the right information and sufficient space to focus on leadership.
• Working closely with senior management and colleagues across the business to gather and consolidate information, prepare executive briefings and presentations, and turn complex topics into clear, useful material.
• Maintaining an overview of the CEO's commitments, ongoing initiatives, and potential risks, ensuring that important matters receive timely attention.
• Coordinating leadership meetings, forums, town halls, workshops, and international off-sites, from planning and preparation through to follow-up.
• Tracking agreed actions, responsibilities, and deadlines; working with stakeholders to ensure commitments are followed through; and identifying opportunities to improve established processes.
• Building rapport across functions and international teams, connecting people and business priorities, and keeping projects moving while knowing when to act independently and when to involve the CEO.
• Managing correspondence, expenses, and the many practical details that accompany a CEO's day with care.

• A commercial education, ideally complemented by a bachelor’s degree in business administration and/or a CAS, such as Strategic Office Management.
• 10+ years of experience supporting C-suite executives in a role beyond traditional executive administration. While career paths aren't always linear, a history of stability remains a firm prerequisite.
• A background in an international corporate environment, with a strong understanding of organizational structures, executive governance, and processes, and exposure to financial services is a significant advantage.
• Proven experience managing complex executive agendas, events, and projects, collaborating with stakeholders across functions and geographies.
• Exceptional communication skills, including preparing executive correspondence, presentations, briefings, and management materials.
• Native-level or C2 proficiency in English, written…