P&C ​/AS Assistant; F​/M​/D

Helvetas is an organization specialized in development cooperation and humanitarian response, anchored in Switzerland.

Our vision is a just world in which all people determine the course of their lives in dignity and security, using environmental resources in a sustainable manner.

For our People & Culture (P&C) and Advisory Services (AS) teams based in Zurich
, we are looking for a P&C / AS Assistant to join our organisation as of 1 January 2026 or upon agreement.

If you enjoy bringing structure to varied work, supporting people and teams, and keeping important processes moving, this role gives you the opportunity to contribute across two dynamic departments in an international, purpose-driven organization.

As P&C / AS Assistant, you will:

• Provide high-quality HR administration and coordination across the Head Office employee lifecycle and play an important role as vocational trainer in our apprenticeship program
• Support Advisory Services with (inter) departmental processes, information management, digital tools and communication.

You will gain a varied role with meaningful ownership, close contact with employees and managers and other assistants, and the chance to shape practical improvements. Working across P&C and Advisory Services gives you broad insight into an international organization, while interdepartmental projects and apprentice development offer room to learn and grow. You will join collaborative colleagues who value initiative, reliability and a supportive team spirit.

• Employee administration: Prepare employment documents, maintain employee data and files, and answer administrative queries.
• Onboarding and offboarding: Coordinate employee entries, departures and internal moves, including Welcome Day, onboarding schedules, introductory meetings and relevant information for line managers.
• Recruitment support: Publish advertisements, manage applicants and maintain recruitment records for Swiss positions.
• Apprentice training and supervision: Act as practice trainer for apprentices during their placement in the P&C department and as vocational trainer for the Zurich location, coordinating training plans, practical assignments and assessments, liaising with relevant internal and external partners, and providing day-to-day guidance and constructive feedback.
• Team support: Provide agreed administrative cover and support operational coordination needs.

• Department and Director support: Operational support to AS Director, calendar and invoice management, planning of events and meetings, coordination of administrative matters.
• Processes and information: Maintain departmental processes and platforms; support capability statements, quality assurance and staff onboarding and offboarding.
• Digital learning: Co-lead global digital onboarding project, serve as focal point for FABO (e-learning platform) providing support to Helvetas staff.
• Communication: Coordinate the newsletter, website updates, advisor profiles and other content; respond to internal and external inquiries and requests.

• Completed commercial vocational education or an equivalent qualification; further training in HR, vocational training, administration or project coordination is an advantage
• At least three years of experience in an administrative or coordination role, including initial experience in HR administration or a comparable employee-service function
• A service-oriented, collaborative and solution-focused personality, able to work independently and effectively across two departments
• Strong planning and organisational skills, with a structured, precise and proactive approach to priorities, deadlines and follow-up
• Experience preparing…