Assistant,HR Consulting Services Job Abbotsford area,BC Canada,Administrative/Clerical

Salary
The salary range for this position is CAD $24.76 - $32.50 / hour

Job Summary
We are hiring a Casual Assistant, HR Consulting Services
to join our team in Surrey, B.C.

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the workforce and seek to maintain an environment of Respect, Caring and Trust.

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Important to know
Before we can finalize any offer of employment, you must:

Confirm you are legally entitled to work in Canada

#LI-DNI

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Reporting to the Leader, Respectful Workplace and providing assistance to the Leaders, HR Consulting Services, provides administrative and clerical support by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities

Provide administrative support by drafting, transcribing and typing correspondence, reports, presentations and memoranda and entering data into computerized word processing, spreadsheet and database software applications.

Research, organize, and summarize support materials. Generate reports and presentations.

Respond to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or triaging requests and inquiries, including confidential and sensitive information to appropriate area or individual.

Manage appointment calendars including scheduling and coordinating meetings and/or conferences. Compile meeting information and distribute as appropriate. Resolve scheduling conflicts and issues.

Coordinate the work flow within the assigned area including postings. Receive, review, and process information and take follow-up action as required, including setting up user access for new staff and coordinating their orientation.

Coordinate technology requirements for the department, such as tracking inventory, movement, and upgrades and liaise with IT partners to resolve any issues.

Coordinate office equipment set up and moves and resolve any problems that may arise.

Develop and implement new work methods and procedures. Identify problems, develop alternate solutions, and implement changes.

Perform general clerical functions such as typing, photocopying, faxing, scanning and filing information, records, and materials. Sort and distribute incoming and outgoing mail, faxes, internal correspondence and courier documents.

Arrange meetings as directed. Book and set up meeting rooms, prepare meeting agenda, organize meeting materials, send notification to interested parties, confirm attendees, record and prepare minutes of meeting. Conduct or ensure follow-up on action items from meeting.

Perform record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed including record destruction, and conducting file searches for requested information.

Prepare and process expenses, invoices and timekeeping records.

Perform other related duties.

Qualifications

Grade 12 supplemented with courses from a recognized administration program plus one (1) year recent, related experience; or an equivalent combination of education, training and experience.

COMPETENCIES: Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

Ability to type 45 w.pm.
Ability to communicate effectively both verbally and in writing.
Ability to work independently and in cooperation with others utilizing effective interpersonal skills.
Ability to plan, organize and prioritize work including balancing workload and meeting deadlines.
Demonstrated ability to handle sensitive and confidential information.
Ability to operate a personal computer and apply a variety of software applications.
Ability to operate related equipment.
Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and…


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