活动协调员-Event Coordinator

Job Title

Event Coordinator

CEO (Direct Report)

$45, annually plus competitive benefits package, RRSP matching, and two weeks annual vacation.

Monday-Friday, 8:30am-4:30pm (37.5 hours per week)

• Expected to attend a limited number of outside regular business hours events as required.
• Expected to work additional time or to adjust regular hours when work requires (pre-approval required). Time in lieu earned is generally expected to be taken within the same pay period.
• Standard vacation and leave provisions (details outlined in employment contract and Chamber Staff Core Policy Manual).

This position is responsible for the coordinating, planning and execution of all signature and regular Chamber events. Working with and under the leadership of the CEO and the entire Chamber team, this position holds the responsibility to ensure meaningful and seamless event experiences with members and the local business community. Events are integral to community engagement and sponsorship relationships for the Chamber.

Key sponsorship programs include Pillar Partners, Community Engagement Sponsors and reciprocal agreements. The position oversees our signature events:
Abbotsford Business Excellence Awards, Golf Tournament and Agricultural Bus Tour, as well as the monthly luncheons and networking events. The Event Coordinator is financially responsible to develop and closely monitor event budgets, revenue targets and financial forecasts for all events and sponsor ships. This position reports regularly to the CEO on progress and the achievement of related financial goals. The coordinator is also responsible for promoting events to bolster the Chamber’s public profile, brand awareness and community engagement.

This includes coordinating social media with the Chamber’s contractor and working with Chamber staff on event related communications. This position reports directly to the CEO in completion of duties and all expenditures.

In advance of each new calendar year, develop annual events and sponsor ships plan; concepts and schedule, in consultation with the CEO and with the input of staff i.e. at staff meetings.

6-9 per year

• Create yearly schedule of monthly luncheon events and sponsorship plan.
• Book venues and confirm all equipment and catering requirements.
• Obtain and confirm speakers, panelists or presenters for each luncheon.
• Create lunch speaking notes for CEO and President.
• Prepare and distribute all promotions and communications as outlined in sponsorship agreements.
• Maintain registration records from all sources including website, telephone and email.
• Ensure registration and payments are tracked and up to date in the Chamber’s CRM in coordination with the Office Manager.
• Complete all other duties as per detailed events check list.

4 per year

• Company of Young Professionals and Entrepreneurs Program (CYPE) is a new member attraction and retention initiative under the responsibility of the Business Engagement Manager.
• The Event Coordinator will work to provide event logistics support for CYPE networking events similar to the Business After Business concept. Other events support may include such as for: workshops, multi Chamber events, special event concepts.
• The Event Coordinator will work with the Business Engagement Manager to coordinate CYPE Program sponsorship with the support of the CEO as needed.

10-11 per year

• Maintain annual schedule and plan for Business After Business (BAB) community hosts
• Secure hosts and hosting agreements.
• Create speaking notes for CEO and President.
• Promote event through Chamber communications.
• Manage registrations and on-site event execution.

1 per year in June

• Work with the Chamber’s Agriculture Committee or Event Task Group on tour itinerary, venues, concepts, and innovative sectoral engagement ideas.
• Coordinate all event logistics; tour stops, lunch, speakers, volunteers, bus guides and transportation.
• Create lunch speaking notes for CEO and…