Contract Administrator

We are looking for a Contract Administrator to support an organization in Abbotsford, British Columbia. This Long-term Contract position will focus on maintaining accurate contract records, coordinating with vendors and contractors, and ensuring invoicing and cost tracking are completed in a timely manner. The role also supports oversight of deliverables and milestones while helping maintain strong documentation and financial controls across active agreements.

Responsibilities:

• Oversee contract files from initiation through renewal or closure, ensuring all records are complete, accurate, and easy to retrieve.

• Coordinate with vendors, contractors, and internal stakeholders to support positive working relationships and address documentation or invoicing issues promptly.

• Review agreements for accuracy, identify discrepancies, and follow up on corrections before records are finalized.

• Track contract costs, amendments, deadlines, and key milestones using spreadsheets and office software to keep information current.

• Monitor supplier and contractor deliverables to help ensure commitments are met in line with agreed timelines and terms.

• Prepare, organize, scan, and maintain supporting documents using document control best practices and standard administrative procedures.

• Assist with invoice processing and provide occasional support for accounts payable and accounts receivable activities as needed.

• Contribute during high-volume periods, including budget planning cycles, by keeping contract and cost information organized and up to date.