RFP Analyst

The Opportunity

The RFP Analyst plays a key role in helping Avantor win contracts by preparing, coordinating, and managing bids, tenders, or proposals in response to requests for proposals (RFPs), requests for quotations (RFQs), or other procurement solicitations. The role is responsible for the overall completion of the bid from start to finish.

Bachelor's degree or equivalent training in business, marketing, or sales functions, or equivalent work experience.

3–5 years of experience in bid or proposal management, sales, or procurement.

• Advanced Excel proficiency, including V‑Lookup, Pivot Tables, and manipulation of large data sets.
• Advanced proficiency in Microsoft Word for formatting, proofreading, and integrating graphics.
• Strong overall Microsoft Office skills.

• Strong experience working with RFPs and communicating with all levels of management.
• Experience in project management.
• Knowledge of contracts/legal language.

• Serve as the primary partner to Sales Management on strategic RFPs, collaborating across teams and managing complex deadlines to ensure accurate, complete, and timely submissions.
• Support profitability goals and coordinate closely with global team members to drive all aspects of the RFP and bid process.
• Review, prepare, and process global and high‑profile complex formal RFPs.
• Assess requirements and compliance guidelines of RFPs.
• Facilitate RFP kick‑off calls and additional implementation calls with business owners and leadership.
• Coordinate response material from all pertinent parties and departments (Sales, Contracts & Pricing).
• Cross‑reference product matches to provide equivalent or alternative product solutions to the customer.
• Reconcile the pricing and units of measure (quantities) for final document presentation.
• Create and manipulate large data sets within Excel spreadsheets.
• Analyze complex RFPs with account owners to ensure margin protection and the ability to comply upon contract award, including compilation and manipulation of historical data.
• Ensure critical RFP deadlines are met and the RFP submission is complete and without errors.
• Contact customers and vendors to collect information and respond to inquiries when necessary.
• Monitor the RFP/Bid mailbox and serve a triage role, assigning tasks to the appropriate person.
• Act as liaison and support for associates in the Coimbatore office handling daily bid workload.
• Work closely with the Contracts team regarding legal matters and advise the team accordingly.
• Use RFP Evaluation tools and Chat GPT in support of proposal writing.
• Recap processed proposals for win/loss status.
• Utilize Microsoft Teams to record daily RFP and bid activity.
• Assist with training of new Bid Coordinators on the RFP process and Excel skills.
• Perform other duties as assigned.

• Strong communication skills, both verbal and written.
• Thorough attention to detail.
• Good communication, decision‑making, and organization skills.
• Ability to work effectively cross‑functionally within a large organization.
• Proactive, takes charge, and strong initiative.
• Excellent interpersonal skills.
• Strong organizational and time‑management skills to prioritize tasks and meet deadlines.
• Ability to work independently and as a team player.
• Proven business acumen; understanding of the RFP process, business language, and terms.
• Analytical mindset.

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at r and let us know the nature of your request and your contact information.