Office Manager

Office Manager Location – Aberdeen, MD

Wage/Salary Range: $71k

• Provide daily on-site office management, administrative support, operational coordination, and general office oversight for the program office.
• Serve as the primary administrative support resource to the Program Manager (PM), assisting with day-to‑day program operations, scheduling, communications, follow‑up actions, and administrative coordination.
• Assist the Program Manager with travel coordination, correspondence, administrative reporting, and operational support activities.
• Prepare and maintain meeting minutes, action trackers, program schedules, and administrative records.
• Support preparation of presentations, briefing materials, reports, and contract‑related documentation.
• Coordinate office communications, team activities, meetings, and visitor engagements.
• Manage calendars, coordinate meetings, prepare agendas, track action items, and support meeting logistics for the PM and program staff.
• Coordinate building activities, maintenance requests, facility access, service visits, and office operational requirements.
• Support visitor access procedures, badging coordination, escort coordination, and site access requirements while ensuring compliance with security procedures.
• Assist in managing vendors, utilities, and service providers, including scheduling, issue resolution, and follow‑up coordination.
• Purchase, track, reconcile, and maintain office supplies, building supplies, equipment, and team resources.
• Maintain organized office records, trackers, spreadsheets, files, contact lists, vendor records, receipts, and administrative documentation.
• Support onboarding activities, workspace preparation, office readiness, and employee setup for new personnel.
• Monitor office operations and proactively identify administrative, operational, facility, or support issues requiring PM attention.
• Ensure compliance with Government facility security procedures and company administrative policies.
• Elevate office, facility, vendor, supply, scheduling, or access issues to the Program Manager as appropriate.
• Ensure professional office appearance, organization, and operational readiness always.

• Minimum of three (3) years of experience in office management, administrative support, executive assistance, operations coordination, facilities coordination, vendor coordination, program support, or related operational support roles.
• Ability to work on site Monday through Friday.
• Experience supporting a Program Manager, senior leadership, or operational management team.
• Experience coordinating vendors, utilities, visitors, internal staff, and external stakeholders.
• Experience purchasing, tracking, and reconciling office, building, or team supplies and expenses.
• Proficiency with Microsoft Office Suite, SharePoint, Adobe Acrobat, Teams, and office management software.
• Experience managing calendars, scheduling meetings, maintaining records, preparing reports, and managing administrative correspondence.

• Strong organizational, multitasking, and time management skills with exceptional attention to detail and follow‑through.
• Professional written and verbal communication skills.
• Strong administrative, operational coordination, and office management skills in a fast‑paced environment.
• Ability to support Program Management activities and prioritize multiple competing tasks effectively.
• Ability to coordinate building, vendor, visitor, security, and team activities professionally and efficiently.
• Ability to handle sensitive or confidential information with discretion and professionalism.
• Ability to work independently in a fast‑paced Government contracting environment.
• Ability to follow security, visitor control, badging, and access procedures.
• Strong customer service mindset when interacting with Government personnel, contractors, vendors, and visitors.
• Ability to maintain accurate trackers, logs, schedules, receipts, records, and administrative documentation.
• Proficiency in document management, filing systems, office technology, and general business operations.

• Bachelor’s degree from an accredited…