Office Manager

Office Manager

Bering Straits Professional Services (BSPS) is committed to world-class management of global logistics, training and procurement services for U.S. Government agencies. BSPS is certified by the International Organization for Standardization (ISO) 9001. Through this certification, BSPS has joined an elite number of organizations worldwide who have achieved certification to this globally recognized ISO 9001 quality standard.

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $71k

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

• Provide daily on-site office management, administrative support, operational coordination, and general office oversight for the program office.
• Serve as the primary administrative support resource to the Program Manager (PM), assisting with day-to-day program operations, scheduling, communications, follow-up actions, and administrative coordination.
• Assist the Program Manager with travel coordination, correspondence, administrative reporting, and operational support activities.
• Prepare and maintain meeting minutes, action trackers, program schedules, and administrative records.
• Support preparation of presentations, briefing materials, reports, and contract-related documentation.
• Coordinate office communications, team activities, meetings, and visitor engagements.
• Manage calendars, coordinate meetings, prepare agendas, track action items, and support meeting logistics for the PM and program staff.
• Coordinate building activities, maintenance requests, facility access, service visits, and office operational requirements.
• Support visitor access procedures, badging coordination, escort coordination, and site access requirements while ensuring compliance with security procedures.
• Assist in managing vendors, utilities, and service providers, including scheduling, issue resolution, and follow-up coordination.
• Purchase, track, reconcile, and maintain office supplies, building supplies, equipment, and team resources.
• Maintain organized office records, trackers, spreadsheets, files, contact lists, vendor records, receipts, and administrative documentation.
• Support onboarding activities, workspace preparation, office readiness, and employee setup for new personnel.
• Monitor office operations and proactively identify administrative, operational, facility, or support issues requiring PM attention.
• Ensure compliance with Government facility security procedures and company administrative policies.
• Elevate office, facility, vendor, supply, scheduling, or access issues to the Program Manager as appropriate.
• Ensure professional office appearance, organization, and operational readiness always.

Required (Minimum Necessary) Qualifications

• Active Secret clearance
• Associate degree required, Bachelor's degree preferred.
• Minimum of three (3) years of experience in office management, administrative support, executive assistance, operations coordination, facilities coordination, vendor coordination, program support, or related operational support roles.
• Ability to work on site Monday through Friday.
• Experience supporting a Program Manager, senior leadership, or operational management team.
• Experience coordinating vendors, utilities, visitors, internal staff, and external stakeholders.
• Experience purchasing, tracking, and reconciling office, building, or team supplies and expenses.
• Proficiency with Microsoft Office Suite, SharePoint, Adobe Acrobat, Teams, and office management software.
• Experience managing calendars, scheduling meetings, maintaining records, preparing reports, and managing administrative correspondence.

Knowledge, Skills, Abilities, and Other Characteristics

• Strong organizational, multitasking, and time management skills with exceptional attention to detail and follow-through.
• Professional written and verbal communication skills.
• Strong administrative, operational coordination, and office management skills in a fast-paced environment.
• Ability to support Program Management activities and prioritize multiple competing tasks effectively.
• Ability to coordinate building, vendor, visitor, security, and team activities professionally and efficiently.
• Ability to handle sensitive or confidential information with discretion and professionalism.
• Ability to work independently in a fast-paced Government contracting environment.
• Ability to follow security, visitor control, badging, and access procedures.
• Strong customer service…