Administrative Assistant

Administrative Assistant

Department: IEW&S

Employment Type: Full Time

Location: Aberdeen Proving Grounds, MD

Compensation: $61,000 - $118,000 / year

Duties and Responsibilities:

As an Administrative Assistant, you will be responsible for the planning and execution of administrative and clerical tasks, as well as supporting office operations, finance, and management functions. Additionally, you will:

• Manage the principals' calendars, coordinating and scheduling meetings and events.
• Coordinate and complete travel arrangements (Defense Travel System—DTS).
• Prepare correspondence, including STAR and SES notes and certificates of appreciation.
• Receive and review read‑ahead packages and other documentation for PEO and SES.
• Ensure all correspondence is in accordance with AR 25‑50 prior to signature.
• Provide support for ceremonies, conferences, meetings, visits, and office calls.
• Maintain all records and security requests.

An Administrative Assistant who fits our team is:

• Dynamic: contributes energy and enthusiasm to our daily tasks, to the team’s interactions, and to the Company’s mission.
• Thorough: possesses an unparalleled work ethic; produces complete, even polished products; persistent; mission‑focused; asks “Why?” as often as necessary to get to the root of the matter.
• Mature: respects others’ opinions, beliefs, and culture; listens to ideas, shares thoughts, and works independently and together to contribute insights to the company’s leaders.
• Forthright: speaks with conviction; argues based on understanding, respectfully.
• Inquisitive: seeks deeper explanations of how systems work, not the surface‑level description of the actors involved; goes beyond “stick‑fetching” to connect the unconnected.
• Timely: shows up, ready to think, prepared to get on with the day’s assignments; contributes analytical insights that meet time‑sensitive, reasonable requests.
• Honest: knows what’s right, what’s legal, what’s appropriate; acts accordingly.

• Due to the sensitive nature of this work, a Department of War security clearance is required. All applicants must provide proof of U.S. Citizenship.
• Must possess or have the ability to obtain a Secret security clearance.
• High school diploma and 12 years of relevant experience supporting a Flag Officer or SES equivalent, or
• Associate’s degree and 10 years of relevant experience supporting a Flag Officer or SES equivalent, or
• Bachelor’s degree in a related field and 6 years of relevant experience supporting a Flag Officer or SES equivalent, or
• Master’s degree in a related field and 2 years of relevant experience supporting a Flag Officer or SES equivalent.
• Working knowledge of AR 25‑50.
• Working knowledge of Microsoft Suite of Products.

• Certified Administrative Professional.

• Competitive salary.
• Comprehensive Medical, Dental, and Vision plans.
• Group Life and Voluntary Life Insurance plans.
• Retirement Savings Plan.
• Paid Time Off.
• Paid Parental Leave.
• Tuition and Professional Development Reimbursement Program.