Sample Coordinator​/Sample Desk; Coffee Trading​/Supply Chain​/Quality; f​/m​/d

Sample Coordinator

As individual and special as coffee is, it is also a globally traded commodity. Unlike other large trading houses, we at Bernhard Rothfos only trade coffee - from low grade to high end and as green or instant coffee. This means that hardly anyone knows coffee as well as we do. We combine decades of experience and advanced know-how about the product as well as the international coffee market.

Today, we see ourselves as a trading house that offers services far beyond commercial processing - just as our customers want.

To strengthen our Quality & Food Safety Team, we are looking for a motivated Sample Coordinator – whether at entry level or with experience – to support and further develop our central sample management process.

Your Role:

As a Sample Coordinator, you act as a key interface between Trading, Logistics, Quality, and Sales. Depending on your experience level, you will either grow into or take full ownership of coordinating and managing coffee samples throughout the entire trading process and supply chain.

Your Responsibilities:

• Coordinate all types of samples (approval, pre-shipment, arrival, replacement, offer, and spot samples)
• Track and monitor sample shipments, including proactive follow-up with couriers
• Communicate with exporters, logistics providers, and internal stakeholders
• Oversee and coordinate the receipt, inspection, and registration of incoming samples in Hamburg together with the team
• Maintain and update ERP and sample tracking systems
• Coordinate and supervise internal quality evaluation and cupping processes
• Oversee and ensure the efficient planning and execution of global customer sample dispatch
• Ensure adherence to timelines and escalate delays when necessary
• Contribute to and drive continuous improvement of sample workflows and processes

Your Profile:

• Strong interest in coffee, supply chains, and international trade
• Understanding of green coffee qualities and origins; hands-on mindset and curiosity for the product
• Initial experience (e.g. internship, working student) or solid professional experience in coffee trading, logistics, or supply chain depending on seniority
• Good understanding of logistics processes and international trade flows
• Highly organized, structured, and detail-oriented working style
• Strong problem-solving mindset and ability to handle challenges
• Proactive attitude with a clear sense of ownership and responsibility
• Excellent communication skills and team spirit
• Mature and reliable personality, able to work in a demanding, fast-paced environment
• Ability to stay calm under pressure and manage a high workload
• Proficient in MS Office; ERP experience is a plus

What We Offer:

• Maritime flair:
  Work in a modern atmosphere in a central location with a view of the Elbphilharmonie
• Flexible working:
  Our hybrid working models are characterized by flexible working hours and the possibility of mobile working
• Development opportunities:
  Benefit from an annual training budget of € 2.000,- and a wide range of professional and personal development opportunities.
• Travel climate-friendly:
  For an environmentally friendly way to work, we subsidize the HVV-Profi Ticket and jobRad.
• Other benefits:
  We offer an attractive company pension scheme and discounted lunch offers.
• Come Together:
  Whether at summer parties, Christmas dinners or in our coffee lounge, we are characterized by a friendly atmosphere and interdisciplinary exchange

Have we sparked your interest? We are pleased to receive your application documents.

Please get in touch with your first point of contact:

Ana Hanssen-Jesch