Office Coordinator- Part time

Interstates is seeking a Part-Time Office Coordinator to support our office in Aberdeen, SD. This role is ideal for someone who enjoys being the go-to person
-supporting the team, keeping operations on track, and ensuring the office runs smoothly day to day.

You’ll play a vital role as the administrative and communication hub for a team of approximately 20 field and office team members
, helping create an organized, efficient, and welcoming work environment. If you thrive on variety, take pride in supporting others, and enjoy making a behind-the-scenes difference, this role offers meaningful contribution with flexible hours.

• Manage expense reports and ensure timely, accurate processing
• Own per diem and relocation payouts, ensuring accuracy and compliance

• Support scheduling, data entry, and document management using Microsoft Office and Interstates systems
• Manage manpower assignments and assist with workforce coordination
• Set up and coordinate online site orientations
• Help track and update project opportunities

• Provide calendar management, including meeting coordination and planning support
• Assist leadership with meeting agendas, communication, and follow-up

• Serve as a primary point of contact for field employees and vendors
• Answer phones, respond to inquiries, and coordinate travel needs for employees

• Order office and job-related supplies
• Process invoices and assist with office events
• Support fleet vehicle coordination, including tracking, maintenance, and basic administration

• Experience working in or supporting an office or operations-based environment.
• Proficient with Microsoft Word, Excel, Outlook, and Teams
• Exceptional organization skills and attention to detail
• Ability to multitask, prioritize work, and operate independently
• Professional, friendly, and clear communication skills
• High School Diploma or equivalent required; two years of relevant experience preferred