OR Schedule Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists Director with assigned administrative duties.
• Confidential documentation, report analysis and meeting agendas.
• Maintains time/attendance records, Time-keeper, processing of department payroll.
• Assists with maintaining current log of employees’ licensure, certifications, and mandatory in-services.
• Tracks and enters statistical and quality data, compiling reports for the Director.
• Completes requisitions and reports as directed by the Director and Manager.
• Orders and maintains office supplies keeping adequate amounts available.
• Establishes and maintains a filing system to ensure easy follow up and retrieval.
• Provides manager with input as to budgetary needs while monitoring the budget.
• Creates reports and records as needed using the appropriate software.
• Trouble shoots software/hardware problems and follows up with appropriate area.
• Takes committee meeting notes and participates in system committee.
• Provides clerical communication to unit.
• Initiates equipment repair, disposal process.
• Assists with environmental rounds, as well as keeping organization and cleanliness of unit.
• Sorts and distributes mail.
• Prepares reports, logs and other related information and provides clerical support as required.
• Responsible for data input and report generation for Employee Health and Workers Compensation.
• Precepts OR Scheduler staff.
• Serves as a staff resource, including EPIC.
• Special projects and other duties as assigned.
• Processes requests in an accurate and timely manner.
• Answers the telephone and call lights appropriately and provides information or relays messages to patients and staff.
• Directs visitors as needed.
• Works closely with Vendor reps.
• Processes patient charges and orders supplies as needed.
• Participates in department or unit performance improvement activities.
• Maintains daily OR and PACE schedule including retrieving data from physicians and clinics.
• Acts as department buyer/purchasing agent for new and established surgical products/inventory.
• Arranges schedules to meet the needs of patients and physicians often coordinating with other departments and other physician offices.
• Works with the OPS department and Lead RN to coordinate times for patient arrival.
• Takes phone calls from providers, offices and other departments for case and procedural scheduling.
• Lead scheduler for all OR, ENDO and Cardiac Cath Lab procedures.
• Troubleshoots for staff during the on-call period when needed.
• Maintains anesthesia schedule software including approving and denying vacations.
• Works with the locum companies to get coverage when it is needed.
• Works with the anesthesia staff to capture PIP requirements.
• May be asked to assist with evaluations and corrective action as needed.

• Unit Clerk or Medical Assistant experience required.
• Previous hospital and clerical experience required.
• Centralized scheduling experience preferred.

• Passing the Driver’s License Check and/or Credit Check (for those positions requiring).
• Passing the WI Caregiver Background Check and/or IL Health Care Workers Background Check.
• Must be able to follow written/oral instructions.

Work Environment The noise level in the work environment is usually moderate. Occupational Exposure:
Category B
-Some partners in the specified job classification have occupational exposure. AGE OF PATIENTS SERVED Non-Specific Task (N/A) INFORMATION ACCESS Partner may access patient care information needed to perform their job duties WORK CONTACT GROUP Partners, physicians, patients/family, visitors, vendors

The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, or crouch. The employee must regularly lift and /or move up to 10 pounds.

Specific vision abilities required by this job include close vision, peripheral vision and depth perception.

Monitor OR…