Executive Legal Assistant - Vice Chancellor's Office

Job

Requisition :

R

Professional and Technical

Office of the Vice Chancellor Administration

Main Campus Jackson

Executive Legal Assistant - Vice Chancellor’s Office

Under general direction, provides high-level legal administrative support for the General Counsel and Associate General Counsel, performing a variety of responsibilities to include secretarial, technical and administrative functions; performs other related duties as assigned.

Education and Experience

Required:

Degree (Associate or Bachelor) with five (5) years of administrative support experience.

Certifications, Licenses or Registration

Required:

N/A

Knowledge, Skills, and Abilities:

Communicate effectively both verbally and in writing with diverse groups including top level administrators, officials and board members; prepare concise and accurate written communications; prepare legal documents and complete work assignments; set up and maintain database files; utilize time management techniques to organize and prioritize work; exercise analytical and independent judgment; coordinate a variety of projects simultaneously; read, research, explain rules, regulations, policies and procedures related to the medical center operations;

accurately record/transcribe meeting minutes; learn medical center organization and key contact personnel; identify and research sources of data within the organization to obtain information, maintain confidentiality; maintain cooperative working relationships. Understand standard secretarial procedures and legal office management techniques; correct English grammar, punctuation, spelling and proofreading; business formats, technical legal terms and processing legal forms, procedures for filing and serving legal documents;

record keeping and filing systems; levels of government and legal system; standard office equipment and software applications; legal research methods using Westlaw and Lexis Nexis; principles of internet research; effective telephone techniques.

Responsibilities

• Conduct legal research using local, state, and federal resources and prepare research reports.
• Verify research findings and assist staff with legal references.
• Manage administrative support for the General Counsel and Associate General Counsel.
• Maintain legal records, litigation files, and court documents.
• Coordinate calendars, meetings, conferences, and departmental schedules.
• Draft legal correspondence, reports, memoranda, and other documents.
• Process subpoenas and Public Records Act requests.
• Serve as liaison between the Office of General Counsel, university leadership, and the public.
• Maintain confidential records, meeting minutes, and agendas.
• Recommend improvements to office policies and administrative procedures.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands
Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional lifting and carrying up to 10 pounds, occasional driving, occasional reaching, constant sitting, occasional standing, and frequent walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Full time

Yes

Salary

100

Day

No

08/4/2026