Logistics Assistant Conference and Events

Logistics Assistant Conference & Events

Ascot Racecourse, SL5 7JX
– £28,000 pa – £30,000 pa + excellent bonus and benefits

40 hours per week (5 days a week)

Free parking, free race day tickets and access to an annual Hospitality box

Ascot Racecourse is more than a venue; it’s a destination for extraordinary experiences. Each year, over half a million guests join us to celebrate moments of passion, elegance and tradition, brought to life by a team who care deeply about every detail. With a heritage spanning more than 300 years, Ascot remains one of the world’s most prestigious racecourses, yet our story continues to evolve.

Guided by creativity, innovation and an unwavering commitment to excellence, we are building a global lifestyle brand, rooted in world‑class horse racing. Our Conference and Events business reflects that same spirit. From high‑profile conferences and large exhibitions to intimate dinners and luxury hospitality experiences, we deliver bespoke occasions that embody quality, sophistication and style. Excellence is at the heart of everything we do.

Those who join us share our ambition to create moments that inspire, connect and live long in the memory.

Sodexo Live! is proud to be the hospitality partner at Ascot Racecourse, one of the most prestigious sporting and events venues in the world. From world‑class race days to high‑profile conferences and bespoke events, we deliver exceptional experiences, and we’re now looking for a Logistics Assistant Conference & Events to play a key role behind the scenes. This is an exciting, hands‑on operational role for someone who thrives in a fast‑paced events environment, takes pride in precision and presentation, and enjoys working as part of a collaborative, high‑performing team.

As a Logistics Assistant, you will be instrumental in ensuring our event spaces and race‑day boxes are set to the highest standards. Working closely with the Conference & Events Operations team, you’ll ensure rooms are delivered on time, set correctly, and broken down efficiently, supporting the seamless delivery of exceptional guest experiences. You’ll work across departments, liaise with key stakeholders, and help maintain the impeccable standards expected at Ascot Racecourse.

If you’re passionate about events, thrive in operational roles, and want to be part of delivering unforgettable experiences at Ascot Racecourse, we’d love to hear from you.

• Set up conference rooms, event spaces and race‑day boxes in line with SOPs and event specifications.
• Coordinate the movement, storage and return of furniture, equipment and hired kit.
• Ensure all spaces are guest‑ready, safe, tidy and presented to a high standard.
• Support race‑day and non‑race‑day events with effective logistical planning.
• Work closely with Ascot’s IT team to ensure AV equipment is correctly set and tested.
• Follow weekly function sheets to plan workloads and anticipate operational challenges.
• Receive and manage deliveries related to events and hospitality operations.
• Support and oversee casual back‑of‑house staff, ensuring standards are met.
• Assist with equipment stocktakes and identify replacement or repair needs.
• Promote health, safety and environmental best practice at all times.
• Adapt quickly to changing client requirements, offering practical solutions.

• Essential:
• Experience in events, banqueting or hospitality operations.
• Strong communication skills with a professional, customer‑focused approach.
• Ability to work independently and proactively in a busy environment.
• Confidence liaising with clients and event organisers, including at senior level.
• A strong eye for detail and commitment to quality.
• Right to work in the UK without restriction.
• Desirable:
• Full, clean UK driving licence.
• Experience working autonomously in an operational role.
• Ability to prioritise and adapt in a fast‑moving events setting.

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems.
• Access to a free health and wellbeing app that provides rewards for maintaining a…