SCCC Administrative Assistant

Position: SCCC Administrative Assistant 3
Administrative Assistant 3

Full-Time Permanent

Salary Range: $4,632-$6,200

Stafford Creek Corrections Center (SCCC)

Aberdeen, WA

This recruitment is open to current Washington State Department of Corrections employees only.

The Department of Corrections is seeking a highly motivated and qualified individuals for the position of Administrative Assistant 3 at the Stafford Creek Corrections Center in Aberdeen, Washington.

Note:

This recruitment may be used to fill current and future non-permanent and permanent vacancies, that may occur.

If you are excited to make a difference in the lives of others and join a team that works towards a meaningful purpose, apply to be an Administrative Assistant 3 at SCCC with the Department of Corrections (DOC).

Stafford Creek Corrections Center is a 1,936-bed multi-custody facility located five miles west of Aberdeen, on the southern Washington Coast. There are seven living units for medium and minimum long-term custody Incarcerated Individuals and a restrictive housing unit for maximum-custody Incarcerated Individuals. SCCC was Washington State's first tobacco-free facility for both staff and Incarcerated Individuals.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all Incarcerated Individuals can learn to make choices that contribute to a safer society.

AGENCY PROFILE:

For additional information about our agency, please visit doc.wa.gov.  

Join our team to be part of an organization that is dedicated to offering opportunities for career advancement and personal growth! DOC offers:

* Flexible schedules

* Comprehensive compensation packages  

* Benefits package

* Training and development opportunities to continue building your career with us.

Apply today to join our team and start making a real difference in your community!

Application Process

Begin your application process online eers.wa.gov:

* Click the green 'Apply' button on the job posting and sign in or create an account.

* Complete your application.

* Please be sure to attach the following to your application:

* A cover letter outlining how you meet the qualifications for this position,

* A detailed chronological resume,

* A copy of your unofficial college transcript (if using college credits or degree to qualify for position) and

* At least (3) three professional references - A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

* Click "Accept & Submit" to submit your application.

Incomplete application packages may disqualify an applicant from the application process.  

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

Provides full confidential administrative support, and office management functions to the Associate Superintendent of Programs. Tasks include:

* Prioritizes and coordinates complex work assignments or projects assigned to the Associate Superintendent

* Coordinates and organizes the calendar for the ASP, schedules meetings, arranges travel and accommodations, and responds to invitations

* Formats, proofreads, and updates draft or edited versions of Operational Memorandums, memos, correspondence to and from the ASP, as well as meeting minutes.

* Independently delegates correspondence to the appropriate staff for review and response.

* Acts in supervisor's absence in matters concerning the administrative operations of the office.

* Keeps supervisor informed of significant and important items required their review.

* Screens and directs phone calls, answers generic questions on behalf of ASP.

* Collects and prepares documents for annual budget reviews, audits, staffing plans, and critical incident reviews.

* Respond to incarcerated individual correspondence on behalf of ASP.

* Update and maintain facility unit staffing phone list.

* Develops and maintains a logging and tracking system to ensure tasks assigned to the ASP are accounted for and completed in a timely manner.

* Act as the backup for administrative duties for all departments assigned to the ASP office.

Process facility visitor and guest access. Tasks include:

* Schedule facility visitors and facility tours.

* Submit information for NCIC Clearances and prepare…