Accounts Payable​/Payroll Specialist

Accounts Payable/Payroll Specialist

Aberdeen School District 5 District Office - Aberdeen, Washington Open in Google Maps

Job : 5686948

Final date to receive applications: Posted until filled

Posted: May 01, 2026 7:00 AM (UTC)

Starting Date: Immediately

8 hours per day, 260 days per year

Benefits eligible: Comprehensive benefit information can be found here.

All candidates who wish to be considered for this position must complete and submit the online employment application.

This position is split between two supervisors in one department. Under the supervision of the Business & Operations Manager, the specialist will process vendor invoices for payment and provides clerical support for the Business Office. Other responsibilities include answering phones, filing, typing, data entry, shredding and processing mail. This position provides backup assistance to other Administration Building staff and communicates with district staff and the public.

Under the supervision of the Risk & Benefits Manager, the specialist is responsible for processing payroll, and associated transactions for the district. Responsibilities include processing timesheets for employee payroll, maintaining accurate records of payroll benefits, insurance and deductions.

• High school diploma or equivalent.
• One year of training in general office procedures, accounting/bookkeeping or payroll.
• School district accounting experience preferred.

• Receives and files purchase order copies pending receipt of invoice.
• Receives invoices, verifies amounts against purchase orders; checks and corrects account codes; determines need for compensating use tax charges; checks and obtains authorization and documentation from appropriate personnel to pay invoices.
• Verifies accuracy of ASB, general, transportation vehicle fund, trust funds and capital project invoices prior to ordering warrants. Contacts appropriate personnel to resolve errors.
• Processes accounts payable vouchers. Orders and mails warrants.
• Sets up and maintains vendor files. Assigns new vendor numbers; changes vendor information on a regular basis. Enters information into computer as required.
• Reconciles amounts and information on all vendor statements. Contacts vendors regarding discrepancies and requests invoice/credit memo copies. Ensures accuracy of information
• Verifies and records information and account codes on school district claims for reimbursement and other non-purchase order expenditures. Prepares and enters data into accounts payable system.
• Prepares federal, state and district reports as required, including tax records.
• Performs general office duties such as typing, filing, data entry; provides general information for the department.
• Routinely uses reason and accounting practices to process information and record data.
• Must be able to maintain records in accordance with the state records retention schedule.
• Able to effectively communicate policy and procedures with staff and vendors.
• Ability to navigate state websites such as Labor & Industry, Dept of Revenue, etc. to determine vendor requirements were met for payment.
• Prepare and process monthly payroll for district employees. Receive and verify timesheets and related forms for hourly employee payroll; confirm and assign budget codes; input information into a computer; run reports and balance hours to actual timesheet calculations. Ensure that process is completed by payroll deadline.
• Maintain employee/payroll work history files. Maintain records of employee benefits and payroll deductions, such as health, retirement, salary, life and dental insurances, union dues, credit union transactions and annuities. Enters data into computer; sets up a system of controls to double-check accuracy of information.
• Receive warrants, scan for accuracy, and prepare for mailing. Mail benefit and investment warrants going to companies after amounts are balanced to company billings.
• Provide information to new and current employees regarding payroll procedures, deductions, and personal income and leave history. Maintain annual hours accumulation records for…