Administrative Assistant - SCCC

Administrative Assistant 1 – Full‑Time Permanent – Salary Range: $3,936–$5,213 Monthly – Stafford Creek Corrections Center (SCCC) – Aberdeen, WA

The Department of Corrections seeks a highly motivated Administrative Assistant 1 to provide confidential administrative, secretarial, and office‑management support for the Correctional Program Manager at the Stafford Creek Corrections Center.

• Perform complex secretarial duties, including prioritizing work, compiling reports, developing and maintaining database and record‑keeping systems, and managing filing procedures.
• Establish office procedures, standards, and priorities; coordinate office operations and provide guidance to staff without assigning or supervising them on a regular basis.
• Screen, sort, and distribute incoming correspondence and phone calls to appropriate personnel.
• Research and compile statistical data for the preparation of reports and special projects, ensuring accuracy and compliance with policies and procedures.
• Draft and proofread correspondence for review and approval, maintaining confidentiality and professional integrity.
• Coordinate weekly incoming and outgoing transportation of incarcerated individuals, including screening of arrivals, unit placement according to criteria and available bed space, and scheduling of new‑arrival orientations with facilitators.
• Maintain electronic and manual filing systems; assist with documentation related to visitation schedules and special visit tracking.
• Attend meetings, take and transcribe minutes, and support project development meetings with the Correctional Program Manager.
• Maintain and update databases, spreadsheets, and Microsoft Office documents; prepare spreadsheets, develop formulas and graphs, and integrate text and graphics into reports.

• High school graduation or equivalent.
• Two (2) years of progressively responsible office experience requiring keyboarding or typing.
• Proficient computer skills using Microsoft Office (Outlook, Word, Excel, Teams, SharePoint) or equivalent software.
• Demonstrated ability to maintain confidentiality and adhere to professional standards.
• Strong written communication skills: clear, factual, concise, and grammatically correct.
• Ability to prioritize tasks and meet established timelines, rules, policies, and procedures.

• Two or more years of experience communicating verbally and in written correspondence with incarcerated individuals, co‑workers, the public, and external agencies.
• At least one year of independent performance on complex secretarial assignments requiring substantive knowledge of regulations, rules, policies, and procedures.
• At least one year of experience drafting professional correspondence.

• Comprehensive compensation package.
• Flexible scheduling, including possible remote/telework options.
• Paid vacation days (up to 25 per year).
• Paid sick leave (8 hours per month).
• 12 paid holidays per year.
• Generous retirement plan with Washington Public Employees' Retirement System (PERS).
• Flexible Spending Accounts and Dependent Care Assistance.
• Deferred compensation options.

DOC is an equal opportunity employer and does not discriminate based on race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, veteran status, genetic information, or disability. Reasonable accommodations are available for qualified applicants with disabilities.