Administrative Assistant - SCCC

Administrative Assistant 1

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Administrative Assistant 1 at the Stafford Creek Corrections Center in Aberdeen, Washington. This recruitment may be used to fill current and future non-permanent and permanent vacancies that may occur. If you are excited to make a difference in the lives of others and join a team that works towards a meaningful purpose, apply to be an Administrative Assistant 1 at SCCC with the Department of Corrections (DOC).

Stafford Creek Corrections Center is a 1,936-bed multi-custody facility located five miles west of Aberdeen, on the southern Washington Coast. There are seven living units for medium and minimum long-term custody incarcerated individuals and a restrictive housing unit for maximum-custody incarcerated individuals. SCCC was Washington State's first tobacco-free facility for both staff and incarcerated individuals. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

Join our team to be part of an organization that is dedicated to offering opportunities for career advancement and personal growth! DOC offers:

• Flexible schedules
• Comprehensive compensation packages
• Benefits package
• Training and development opportunities to continue building your career with us.

Apply today to join our team and start making a real difference in your community!

Provides confidential administrative, secretarial and office management functions for the Correctional Program Manager.

• Performs complex secretarial duties such as independently prioritizing work, compiling reports studies, applications, and developing, modifying, and/or maintaining data base management, office record keeping, or filing system(s). Independent performance of complex secretarial assignments and projects requires substantive knowledge of a variety of regulations, rules, policies, procedures, processes, materials, or equipment.
• Establishes office procedures, standards, and priorities. Coordinates office operations. Have frequent contact with staff members from other departments. Assist others by providing work guidance or direction but does not assign, instruct, and check the work of others on a regular and ongoing basis.
• Screen, sort, and distribute correspondence and phone calls to the appropriate staff.
• Independently research and compile statistical data for preparation of reports and special projects.
• Draft correspondence for review and approval ensuring content is in compliance with polices/procedures.
• Coordinates incoming and outgoing transports weekly. This process involves screening of arrivals and unit placement for all individuals based off of screening criteria and available bed space.
• Coordinates new arrivals attendance for New Incarcerated Individual Orientation weekly to include the scheduling of the facilitators and the required material presented per Department of Corrections Orientation policy.
• This position is responsible for establishing the weekly incoming and outgoing incarcerated individual transportation Unit housing assignments. This is done by monitoring the SCCC Complex Manifest and sending to Living Units along with additional work areas after screening of the pre-established criteria.

Meeting goals; problem solving; establishing office procedures; following processes.

• Initiates action to ensure work unit and/or office goals are met. Uses independent judgment to accomplish assignments or solve problems.
• Resolves problems and responds to inquiries regarding procedures and services.
• Responsible for developing new work methods, procedures, or strategies, or modifying existing work methods, procedures, and strategies to solve new or unusual problems.
• Establishes office procedures, standards, and priorities.
• Establishes or revises electronic or manual files.

Basic office secretarial duties.

• Screens, prioritizes and distributes mail. Formats transcription from rough draft. Maintains records of incoming and outgoing correspondence and documents and follows up on work in progress.
• Proofreads material making corrections for sentence structure, spelling, grammar, and punctuation.
• Composes and/or keyboard/type letters, acknowledgments, notifications, confidential and sensitive materials, etc.
• Evaluates costs for expenditures such as equipment, supplies, and furniture; develops cost estimates for equipment needs, space renovations, and projects.
• Assist with documents regarding visitation to include yearly Extended Family Visitation, regular visitation schedules and special visit tracking and scheduling.
• Respond via CePrisons kiosk mailbox to incarcerated individuals for information, questions, comments and concerns. Inventory and maintain…