Program Coordinator - TRIO Student Support Services

Grays Harbor College is now accepting applications for a Program Coordinator for TRIO Student Support Services (SSS) department.  The program coordinator will report directly to the TRIO SSS Director. This position provides administrative support to all SSS staff. This position facilitates performance, production, and distribution of SSS services by facilitating all SSS administrative duties. The program coordinator will assist as a first point of contact for the GHC SSS program and assist in creating, maintaining, and promoting an environment where the participants and all Grays Harbor Students feel welcomed, respected, and encouraged to seek services and collaborate with the program.

This position also provides information and advice to students, staff, Passport to Careers participants and the public regarding the Passport to Careers program. Work may be performed indoors or outdoors (mostly indoors) with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records.

This is a full-time, grant funded position and continuation is subject to the availability of funding. Some evening or weekend work and/or occasional travel may be required with advance notice. Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance. Full-time employees will also receive 11.33 hours of vacation leave per month to start, 8 hours of sick leave per month, and 4 personal leave days a year.

Washington state also observes 11 paid holidays per year.  

Classified positions at Grays Harbor College have been designated as bargaining unit positions represented by the Washington Public Employees Association, Local 365. The union and the college have a collective bargaining agreement (referred to as the contract) that is posted on the GHC website. https://(Use the "Apply for this Job" box below).-relations

About the College                                                                 .

Grays Harbor College serves the communities of Grays Harbor and Pacific counties on the Pacific coast of Washington. Located in Aberdeen, Washington at the base of the beautiful Olympic Peninsula, the College is less than an hour away from scenic Pacific Ocean beaches and close to both the Olympic and Mount Rainier National Parks. Grays Harbor provides the perfect landscape to enjoy the abundance of excellent outdoor activities such as camping, hiking, biking, fishing, clam digging, surfing, boating, and various kayak/canoe paddling opportunities.

Grays Harbor College is located on the ancestral lands of the Chehalis, Chinook, Quinault and Shoalwater Bay Peoples. For more information about working for the college and living in Grays Harbor visit https:///hr

Grays Harbor is committed to providing excellent educational opportunities. We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community. We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity.

Administrative Support

* Maintain SSS staff calendar and schedule appointments with participants

* Answer telephone; schedule participants for intakes and relay essential information to the director and specialists

* Receive and assist with calls and walk-in participants; be the first point of contact for visitors to the office

* Explain SSS and Passport to Careers services, assist participants with completion of intake forms, and provides participants with information about campus and community resources, and college processes, as well as make referrals

* Ability to effectively organize multiple work assignments involving competing priorities to produce work that is accurate, of high quality and meets deadlines

* Maintain and update participant filing and records management system using Student Access software and physical file folders

* Input participant data into participant management system (Student Access) and contribute to the submission of monthly, quarterly, and annual reports (APR);
Assist supervisor with the Annual Performance Report (APR) as required by the US Department of Education

* Coordinate and maintain effective office procedures and efficient workflow

* Maintain office supplies and materials, initiate purchase of approved items. Keep accurate inventory of equipment and supplies

* Prepare correspondence, meeting notices and agendas, and maintain meeting minutes for all SSS staff meetings

* Maintain SSS web pages, Canvas shell, and applicable social media channels, including Facebook and Instagram

* Initiate, monitor, and reconcile budget expenditures using ctcLink

* Assist…