Office Assistant 3 - SCCC

Office Assistant 3

Stafford Creek Corrections Center

Aberdeen, Washington

Hourly Salary:$23.54-$31.18

Monthly Salary:$4,096.00-$5,425.00

Schedule:7:00am-3:30pm ) Monday-Friday (Saturday/Sunday off)

The Washington State Department of Corrections is seeking a highly motivated and qualified individual for the Office Assistant 3 position at the Stafford Creek Corrections Center in Aberdeen, WA.

The mission of Stafford Creek Corrections Center Health Services Department is:
To provide necessary, comprehensive, quality health services to incarcerated individuals assigned to Stafford Creek Corrections Center and to promote their wellness in preparation for return to the community.

Under the direct supervision of the Health Services Manager 2, this incumbent supports that mission by being responsible for the requisition, issue, and maintenance of supplies for the Health Services Unit. This incumbent also performs other delegated clerical duties as assigned/needed as a positive member of an overall team of Correctional Health Services Support Staff.

The mission of the Department of Corrections is to 'improve public safety by positively changing lives. For additional information visit our website .gov

• A detailed resume
• A cover letter outlining your interest in this position with our agency

Application assessment will be ongoing; the hiring authority reserves the right to offer the position at any time during the recruitment process. It’s the applicant's advantage to apply as early as possible. This recruitment could be used to fill multiple permanent or non-permanent positions.

• Requisition, issue and maintenance of all supplies for the Health Services Unit.
• Create callout for individuals who need to receive supplies, to include resolving those appointments.
• Ensure supply and equipment requirements are fulfilled for the Health Services Unit.
• Manage requisitions, installation, maintenance and removal of medical and office equipment.
• Store and distribute new equipment.
• Maintain an adequate inventory of all medical and office supplies receiving and obtaining supplies from designated vendors.
• Organize and conduct annual, quarterly and monthly reviews of supply inventory.
• Monitor daily count of syringes, needles and hazardous instruments to ensure accuracy.
• Perform physical count once a week.
• Maintain storage and disposal of surplus or damaged equipment and supplies.
• Email inquiries as well as handle calls and inquiries within approved area of authority.

• Prepare, reviews, verifies and processes fiscal documents such as vouchers, purchase requests and invoices.
• Receive and audits inventory.
• Reviews and verifies fiscal reports for accuracy, investigates and corrects errors to ensure compliance with established DOC and SCCC procedures and policies.

• To support supply control, establish and maintain complex electronic or manual file systems or database files.
• Prepare and review purchase requisitions for processing.
• Reconcile invoice pricing, quantity and delivery discrepancies as they apply to corresponding purchase orders.
• Process change orders, notify vendors of product and quantity requirements revision and receipt of incorrect products.

• Other duties as assigned by chain of command.

• Ability to type a minimum of 40 words per minute.
• Intermediate word processing and spreadsheet skills. .
• Handle stressful environments: Adapt to and positively handle the stress of a high-paced work environment.
• Multi-task: Ability to multi-task, prioritize,…