Senior Logistics Coordinator - Aberdeen

Responsibilities

• Process all logistics activities as directed by management, coordinating with the team to ensure timely and cost‑efficient work and responding promptly to any invoicing queries.
• Import/Export coordination, processing and tracking for all orders, expediting vendors as required.
• Bid out for new and improved freight quotations and services by driving cost reduction through an internal bid table process.
• Maintain electronic job files and an archiving system.
• Continuously improve and review all costs, negotiating with suppliers to obtain preferential rates.
• Report KPIs on a monthly basis with particular attention to job margin and on‑time delivery.
• Maintain and manage the approved vendor listing where appropriate, including vendor qualification.
• Develop strong vendor relationships.
• Maintain logistical services to all external suppliers, ensuring containers are available as per manufacturing and shipping schedules and that space allocation is available on vessels.
• Implement customs‑related processes and procedures, ensuring continual updates and providing awareness sessions to relevant individuals.
• Implement trade compliance‑related processes and procedures, ensuring continual updates and providing awareness sessions to relevant individuals.
• File and maintain all import and export logs to withstand any query or scrutiny by HMRC, internal or external financial audits and controls.
• Maintain company logs and trackers to provide instant visibility on all logistical movements to all relevant departments (e.g., Sales, Customer Services & Projects).
• Regularly conduct procurement or inventory and inventory count support duties as and when required.
• Liaise closely with workshop staff to ensure prompt receipt and dispatch of goods.
• Provide logistical support and advice to Tendeka global teams.
• Perform any other reasonable departmental tasks as instructed by supervision and/or line management.

• Demonstrate commitment to the quality of service, including the quality of records produced, aiming at meeting and exceeding customer expectations.
• Demonstrate personal commitment to the protection of health, safety and the environment.
• Follow company QHSE policy, relevant operational procedures, HSE procedures and risk assessments.
• Communicate and report on any perceived non‑conformances or faults in the service provided or in the company’s quality or HSE management systems.

• Essential: A good standard of secondary education.
• Preferred: Relevant course on auditing, knowledge on sanctions.

• Essential: At least 5 years’ experience in a logistics‑based role.
• Essential: Experience with global shipments.
• Essential: Good understanding of Incoterms.
• Essential: Experience in price negotiation, logistics and order planning.
• Essential: Ability to effectively utilise dedicated resources and to plan, control, and take responsibility for own work.
• Essential: Good understanding of import/export controls requirements.
• Essential: Knowledge and experience of preferential trade agreements and certificates of origin.
• Essential: Competency in IT application tools, especially Outlook and Excel.
• Preferred: Previous experience in a purchasing and logistics position within a global oil service company.
• Preferred: Previous experience with ERP systems;
  Epicor E10 and SAP familiarisation would be considered beneficial.
• Preferred: Exposure and experience with requirements for occasional shipment of dangerous goods cargo (e.g., chemicals, lithium batteries, etc.).

• Problem‑solving approach and a “get it right first time” attitude.
• Commitment to continuous improvement in job scope.
• Demonstrate good communication skills and the ability to work in a team environment, as well as the ability to work unsupervised and exercise initiative to resolve potential problems.
• Strong ability to perform well under pressure of a high and varied workload, tight deadlines and changing job priorities.
• Attention to detail in all aspects of the job role and a desire to build and maintain a high level of professional relationships with clients.