Accounting - Accounting Specialist , II

GENERAL DESCRIPTION

Under general supervision of the Division Manager – Accounting to perform accounting work in the area of accounts payable.

The Accounting Specialist I does not exercise supervision.

The Accounting Specialist II may exercise technical and functional supervision over lower-level staff.

Review, verify, and process invoices for payment. Match invoices with purchase orders and receipts. Ensure proper approvals are obtained before processing payments and review account coding for accuracy.

Receive and route invoices to departments for verification. Advise departments on procedures for authorizing payments on invoices. Follow up with departments on status of invoices and ensure recurring invoices are received and entered timely.

Reconcile vendor statements and resolve discrepancies and communicate with vendors regarding payment inquiries and disputes. Perform secondary verification of changes or additions to vendor banking information.

Ensure compliance with City policies and accounting standards. Maintain accurate and organized financial records. Assist in audits by compiling and providing necessary documentation. Work independently to complete assigned tasks and special projects.

Consult and advise departments on travel policies and procedures. Review, process, and reconcile travel reports.

Assist departments with invoice and payment inquiries in ERP software.

Provide support for the Accounting Clerk’s cashiering duties as needed.

Assist the Finance Department in other accounting tasks.

Provide technical and functional supervision in the absence of the Division Manager – Accounting.

Perform other job-related duties and responsibilities as assigned.

Proficiency in data entry and accuracy.

Accounts payable processes.

Travel reports and purchase orders.

ERP systems and accounting software.

Vendor payment methods.

Operate office equipment, including computer, scanner, and calculator.

Prioritize tasks.

Attention to detail and accuracy.

Identify, reconcile, and resolve invoice discrepancies and payment issues.

Basic computer and software applications, with proficiency in Microsoft Excel and Office.

Meet job deadlines for assigned functions.

Communicate clearly and concisely, both orally and in writing.

Provide training and support to team members.

Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.

Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.

Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Accounting theory, principles, and practices regarding timing and proper classification of expenditures.

Governmental accounting practices.

Best practices in accounts payable and vendor communication.

Deliver constructive feedback in a respectful, empathetic, and solution-oriented manner when working with team members and other departments.

Recognize inefficiencies and recommend improvements.

Proficient in advanced accounts payable functions and reporting within ERP software.

Monitor transactions for compliance with regulatory requirements, accounting standards, and policies.

Perform research on payments and invoices.

Mentor and encourage lower-level staff within a positive work environment.

Lead, manage, and perform as a team member in a manner that accomplishes the Division's mission and treats team members with dignity, courtesy, and respect.

For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:

Three (3) years of experience in accounting, including two…