Administrative Coordinator - Kinesiology & Nutrition

## The key principle of this job is to support the mission of Abilene Christian University in educating students for Christian service and leadership throughout the world.

Scope:
Responsible to the Chair of the Department of  Kinesiology & Nutrition for serving as office manager, receptionist, faculty support, and working with budget items.

A. Provide support for department chair and faculty
* Type/process correspondence, reports, class schedules, condensed schedules, etc.
* Maintain calendar for chair, schedule appointments, etc.
* Greet/direct students, visitors via the phone or in person
* Take notes and prepare minutes of department meetings
* Handle mail-outgoing/incoming, UPS, FedEX, etc.

B.  Organize and maintain departmental records and activities
* Maintain departmental employee files
* Maintain various forms/degree plans and flyers used by the department and for mentoring and recruiting
* Maintain office equipment and supplies
* Maintain capital equipment files
* Maintain alumni tracking files
* Schedule building/room/facility requests
* Maintain key security/issuance for the building
* Follow-up department textbook requisitions

C.  Perform budget related tasks
* Track accounts Workday
* Prepare compensation forms for overload and adjuncts
* Maintain requisitions/purchasing/receiving
* Maintain purchase order records
* Maintain, track and reallocate P-Cards and prepare monthly reports
* Enter and maintain records of student charges

D.  Supervise student and part-time office workers and related tasks
* Recruit, interview and assist in the hiring of student workers
* Prepare time sheet roster
* Approve students time

E.  Perform other duties as needed or assigned and handle special projects

III.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job.
* Education and/or experience equivalent to high school plus three years
* Knowledge of business math (accounting preferred) and English
* Typing/Word Processing and telephone skills
* Good communication skills verbally and in writing
* Working knowledge of all department degree plans
* Well-developed interpersonal and social skills
* Organizational and detail skills; multi-tasking ability
* Able to work in a busy environment
* Flexibility, discretion and able to maintain confidentiality
* Willingness and courage to take on new skill demands

IV.
Other qualifications:
Because of ACU's affiliation with the Churches of Christ, this employee must be a professing Christian and fully supportive of the Christian mission and purpose of the department and university.

V.
Technical Skills Required
* Workday* Excel Spreadsheet, Word Processing
* Basic computer skills on both PC and Mac
* Telephone skills

VI.
Physical Demands
* Ability to sit for long periods of time
* Ability to lift 20-25 pounds, to bend, stoop, or kneel to access files/equipment
* Ability to focus in the midst of interruptions
* Ability to work at a computer terminal, including keyboarding
* Ability to run errands on campus

ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions. As a current employee, it will be determined if you need an additional background check upon your hire. I.
Basic

Responsibilities include:

Provide support to the department chair and faculty  Organize and maintain all departmental records Perform budget related tasks Perform compensation-related tasks for faculty and adjuncts  Supervise student and part-time office workers and related tasks Essential Duties include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Abilene Christian University is the premier university for the education of Christ-centered, global leaders, offering an…