Administrative Assistant II - Intake Processing - Middleton Unit

Administrative Assistant II – Intake Processing – Middleton Unit (008344)

Corr Institutions Div – Support Op/Cls & Record

United States – Texas – Abilene

Performs routine administrative support work, providing assistance in maintaining filing systems, preparing and editing reports and documents, and disseminating information. Works under moderate supervision with limited latitude for initiative and independent judgment.

• Prepares, edits, and distributes correspondence and other documents ensuring conformance to rules, regulations, policies, and procedures.
• Files and maintains forms, records, and reports; compiles, organizes, and tabulates data; performs data entry and retrieval; and prepares related reports.
• Maintains logs of work progress, document processing, and other records.
• Answers telephones; responds to requests for information; and answers inquiries regarding rules, regulations, policies, and procedures.
• Scans intake documents into the Electronic Data Management System (EDMS) and performs quality control checks on scanned records.
• Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

• High‑school diploma, GED, or equivalent.
• Customer service, clerical, secretarial, administrative support, or technical program support experience preferred.
• Must be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date and maintain TLETS access eligibility for continued employment.

• Knowledge of office practices and procedures.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Ability to communicate ideas and instructions clearly and concisely.
• Ability to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Ability to interpret and apply rules, regulations, policies, and procedures.
• Ability to prepare and maintain accurate records, files, and reports.
• Computer and related equipment skills, including Microsoft Office Suite, preferred.
• Typing proficiency of 45 words per minute with no more than 10 errors preferred.

Physical ability to walk, stand, sit, kneel, push, stoop, reach, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15–44 lbs., perceive depth, operate a motor vehicle and motor equipment.

Work environment includes working inside, around moving machines, radiant and electrical energy, alone or closely with others, protracted or irregular hours, and traveling by car, van, bus, and airplane.

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.