Facilities Admin Specialist

Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning.

This position will interface with both senior management as well as individual contributors.

• Logistics & Shipping/Receiving
  • Manage all site shipping and receiving, including packages, freight, and vendor deliveries.
  • Coordinate delivery schedules and dock access with vendors and internal teams.
  • Maintain accurate logs and chain‑of‑custody documentation when required.
  • Support inventory tracking for operational and facility‑related materials.
• Operations Coordination & Administration
  • Schedule site visits, vendor activities, and facility‑related work.
  • Process administrative paperwork including purchase requests, work orders, invoices, and service documentation.
  • Maintain organized records for site operations and compliance tracking.
  • Distribute and manage incoming/outgoing mail and internal deliveries.
• Workplace & Site Support
  • Coordinate on‑site meetings, employee engagement activities, and site events.
  • Assist with planning logistics for trainings, leadership visits, and team gatherings.
  • Order, organize, and manage site catering (including lunches and special events).
  • Maintain break rooms, kitchens, and common areas with regular restocking of supplies.
  • Monitor and replenish office and facility consumables.
• Vendor & Visitor Coordination
  • Serve as a point of contact for non‑technical vendors and service providers.
  • Support visitor logistics including badging coordination and meeting support.
  • Ensure vendors follow site processes and scheduling expectations.

Disclaimer:
Certain U.S. based or U.S. customer or client‑facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.

• Medical, dental, and vision insurance, including expert medical opinion.
• Short-term and long-term disability.
• Life insurance and AD&D.
• Supplemental life insurance (Employee/Spouse/Child).
• Health care and dependent care Flexible Spending Accounts.
• Pre-tax commuter and parking benefits.
• 401(k) Savings and Investment Plan with company match.
• Paid time off:
  Flexible Vacation is provided to all eligible employees assigned to a salaried (non‑overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment.
  
  Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
• 11 paid holidays.
• Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
• Paid parental leave.
• Adoption assistance.
• Employee Stock Purchase Plan.
• Financial planning and group legal.
• Voluntary benefits including auto, homeowner and pet insurance.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, and protected veteran status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.