HSU Workstudy President's Office

POSITION: HSU Workstudy President's Office

DEPARTMENT: President's Office

SUPERVISOR TITLE: Chief of Staff

FLSA STATUS: Non-Exempt

LOCATION: Abilene

TARGET HIRE DATE: 1/20/2026

CONTACT INFORMATION: Carmen Vazquez quez

SUMMARY/SCOPE:

The Student Worker in the Office of the President willserve as an assistant to the staff in the President's Office, primarily the President and the Administrative Assistant to the President. The Student Worker will serve in an administrative capacity and will be given special projects and responsibilities within the Office of the President. Student Workers are expected to exhibit ahigh level of professionalism in the office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Ensure that all documents are filed correctly, both electronically and physically.

Check mail on a daily basis, and process mail for the President.

Draft letters, prepare documents, create spreadsheets and PowerPoint presentations as directed by the President or Administrative Assistant to the President.

Ensure that the phones are always answered, and direct calls appropriately. Ensure that phone messages are sent to the correct person when necessary.

Assist the Administrative Assistant to the President with scheduling as needed.

Greet people as they come into the office. Create a warm, inviting, professional environment.

Maintain adequate drink and coffee supply in the kitchen area.

Monitor the office supplies for adequate inventory.

Prepare and track gifts for the President to give on a weekly or as needed basis.

Maintain gift inventory.

Assist in the preparations for the Board of Trustees meetings.

Other duties as assigned.

EDUCATION/EXPERIENCE:

Must be a currently enrolled undergraduate or graduate student

WORK ENVIRONMENT:

The President's Office is a fast-paced professional environment.

Professional dress and behavior are expected at all times. All information inthe office is considered highly confidential.

ADDITIONAL INFORMATION:

High-level knowledge of grammar and spelling for correspondence purposes

Ability to work at times when the Office of the President is open

Strong organization and critical thinking skills

Basic computer skills

NON-DISCRIMINATION STATEMENT:

HSU complies with all applicable anti-discrimination laws including those prohibiting discrimination on the basis of age, sex, pregnancy, race, color, national origin, disability, genetic information and military service. HSU is a private university affiliated with the Baptist General Convention of Texas and may lawfully consider an applicant's religion as a selection criterion. HSU is committed to hiring faculty and staff who share an active Christian faith and fully support HSU's mission.

In accordance with the Americans with Disabilities Act (ADA), HSU provides reasonable accommodation to qualified individuals with disabilities who are employees or applicants for employment, except when the accommodation would impose an undue hardship. Requests for reasonable accommodation should be directed to Human Resources.

BACKGROUND SCREEN:

HSU does not discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law. HSU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Hardin-Simmons University conducts background checks. Depending on the position, applicants may also be required to consent to a credit check as part of the background check process.

As a non-profit institution of higher education committed to Christian faith and values, the University exercises its rights under state and federal law to use religion as a factor in making employment decisions.