Secretary - Curriculum and Instruction
Job in
Abilene, Taylor County, Texas, 79601, USA
Listed on 2026-06-02
Listing for:
Abilene Independent School District
Full Time
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Education Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
Secretarial/Clerical/Clerical/Paraprofessional
Date Posted:
5/4/2026
Location:
One AISD Center
Date Available:
07/01/2026
Additional Information:
Show/Hide
Primary
Purpose:
The Secretary to the Associate Superintendent of Curriculum and Instruction is responsible for supporting the efficient daily operation of the Curriculum and Instruction office. This position provides high-level clerical, organizational, communication, budget, and administrative support to the Associate Superintendent and department staff. The secretary serves as a key point of contact for district staff, campus personnel, families, community members, vendors, and outside agencies and must maintain professionalism, confidentiality, accuracy, and attention to detail in all areas of responsibility.
PROFESSIONAL
QUALIFICATIONS:
EDUCATION / CERTIFICATION:
* High school diploma or equivalency
SPECIAL KNOWLEDGE /
SKILLS:
* Proficiency with current office technology, including Microsoft Office, Google Workspace, email, calendar systems, document sharing platforms, spreadsheets, presentation tools, and district financial/HR systems.
* Ability to communicate professionally and effectively with district leaders, campus staff, parents, community members, vendors, and outside agencies.
* Sound organizational and interpersonal skills.
* Ability to manage work to meet deadlines.
* Ability to work independently, anticipate needs, solve routine problems, and follow through on tasks with minimal supervision.
* Discretion when dealing with confidential information.
* Ability to work methodically, accurately and neatly.
* Ability to manage multiple priorities, meet deadlines, and work with frequent interruptions.
* Working knowledge of district policies, procedures, and administrative processes.
* Ability to maintain accurate records, files, calendars, reports, and department documentation.
* Understanding of school district budgeting processes, including purchase orders, budget codes, account balances, travel, reimbursements, invoices, contracts, budget transfers, and grant-related documentation.
* Ability to support department planning, meetings, trainings, professional development sessions, and district-level initiatives.
EXPERIENCE:
* 2 3 years of secretarial experience, preferably in an educational environment.
PERFORMANCE RESPONSIBILITIES:
* Support board and administrative policies and decisions.
* Maintain a professional office environment through a positive attitude, regular attendance, punctuality, professional communication, appropriate phone and email etiquette, and respectful interactions with others.
GENERAL DUTIES:
* Answer phones, greet visitors, and route questions appropriately.
* Obtains assistance for callers or visitors as needed.
* Manage calendars, meetings, appointments, and reminders.
* Schedule meetings, trainings, interviews, and department events.
* Prepare, proofread, and distribute documents, reports, forms, and presentations.
* Manage reports, correspondence, and files.
* Sends out letters, memos, and information.
* Submits office supply orders.
* Maintain electronic and paper files.
* Makes notebooks and packets to be used for seminars, workshops, etc.
* Submits food service orders for meetings.
* Designs new forms.
* Submits Print Shop orders.
* Collects, verifies, and submits mileage forms.
* Assists in the organizing and preparation of materials for Board Meetings.
* Is familiar with grant, budget and transfer information.
* Support communication between the Curriculum and Instruction department, campuses, district departments, parents, vendors, and outside agencies.
* Assist with planning and preparation for professional development, curriculum meetings, leadership meetings, workshops, and special events. Is responsible for travel forms for the department.
OTHER:
* Maintain confidentiality of student, staff, budget, personnel, and district information.
* Perform other duties as assigned by the Associate Superintendent of Curriculum and Instruction.
SUPERVISORY RESPONSIBILITITES:
None
WORKING CONDITIONS:
Tools and Equipment:
* Computer, printer, copier, scanner, phone, district software systems, email and calendar platforms, spreadsheet and word…
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