Secretary to Chief Financial Officer; CFO

Secretary to the Chief Financial Officer (CFO)

Position Type:

Secretarial/Clerical/Administrative Assistant

Date Posted:

5/19/2026

Location:

Center for Business and Student Services

Closing Date:

Until filled.

Additional Information:
Show/Hide

Position Summary

The Secretary to the Chief Financial Officer (CFO) provides comprehensive administrative and clerical support to the CFO and Business Office staff. This position requires a highly organized, detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities while maintaining strict confidentiality and professionalism. The ideal candidate is tech-savvy, adaptable, and demonstrates strong communication, time management, and problem-solving skills.

Key Responsibilities

Administrative and Office Support

* Provide administrative support to the CFO and Business Office staff.

* Manage calendars, appointments, itineraries, and meeting logistics.

* Receive, process, and distribute incoming correspondence, materials, and deliveries; must be able to lift and move items weighing 3050 pounds and work in a warehouse setting.

* Maintain electronic filing and document storage systems and ensure records are accurate, organized, and easily accessible.

* Troubleshoot administrative issues, adapt to changing priorities, and maintain an organized and professional office environment.

* Utilize office technology and software applications effectively and learn new systems as needed.

Financial and Recordkeeping Support

* Assist the CFO with bookkeeping functions, including accounts payable, accounts receivable, and related recordkeeping.

* Maintain accurate financial and administrative files and supporting documentation.

* Submit daily deposits for the Education Service Center (ESC), Communities In Schools, and Workforce through Merchant Capture.

* Handle confidential financial, personnel, and organizational information with discretion.

Communication and Collaboration

* Communicate clearly and professionally, both verbally and in writing.

* Work effectively both independently and as part of a collaborative team.

* Manage multiple tasks simultaneously while meeting deadlines and maintaining a high level of accuracy.

Qualifications

* High school diploma or equivalent required; additional administrative or bookkeeping experience preferred.

* Exceptional attention to detail and organizational skills.

* Strong time management, multitasking, and problem-solving abilities.

* Excellent verbal and written communication skills.

* Proficiency with office technology and software applications, with a willingness to learn new systems.

* Ability to maintain confidentiality and exercise sound judgment.

* Adaptable, dependable, and self-motivated.

* Professional demeanor and commitment to excellent customer service.