Commercial Real Estate Office Coordinator

Company Description

Paul Johnson & Associates is a full-service commercial real estate firm focused on delivering high-quality brokerage services and maximizing performance through investments, acquisitions, and development. Based in Abilene, TX, the firm brings over 50 years of experience across retail, industrial, office, land, and shopping center properties. Its management company oversees more than 1.8 million square feet of commercial space.

The organization operates with a people-first philosophy, emphasizing strong relationships with clients, tenants, and partners. Team members work in a collaborative environment that values professionalism, integrity, and long-term growth.

The Commercial Real Estate Office Coordinator is a full-time, on-site role based in Abilene, TX. This position supports daily office operations, including answering phones, greeting visitors, managing mail, and maintaining organized digital and physical files and Self Storage customer service and leasing. The coordinator assists with correspondence, reports, scheduling, and provides support to brokers and property managers with listing setup, database updates, marketing materials, and key log management.

• Greet visitors and manage front desk operations
• Answer and direct phone calls professionally
• Provide administrative support, including scheduling, data entry, and document preparation
• Assist brokers with marketing materials and online listings
• Coordinate meetings, calendars, and office events
• Manage mail, deliveries, and office supplies inventory
• Support self-storage rentals and client interactions
• Maintain organized office systems and a clean reception area
• Run occasional errands, including bank deposits

• Strong communication and interpersonal skills with a customer-service mindset
• Proven administrative and organizational abilities, with attention to detail
• Proficiency in Microsoft Office (Word, Excel, PowerPoint/Publisher)
• Ability to manage multiple tasks in a fast-paced environment
• Comfortable working independently and as part of a team
• Professional phone etiquette and client interaction skills
• Valid driver’s license and reliable vehicle

• Experience in commercial real estate, property management, or office support
• Familiarity with real estate or property management systems
• Associate or Bachelor’s degree in Business, Real Estate, or related field (not required)

This position offers competitive pay and benefits. If you are detail-oriented, organized, and thrive in a professional office environment, we encourage you to apply. Please submit your resume and a cover letter highlighting your relevant experience.