Administrative Assistant to Athletic Training and Speech-Language Pathology Departments; PT

Position: Administrative Assistant to the Athletic Training and Speech-Language Pathology Departments (PT)
POSITION: Administrative Assistant to the Athletic Training and Speech-Language Pathology Departments (Non-Exempt)
* Part-Time/No Benefits-Split Position

HSU JOB FAMILY CLASSIFICATION: Administrative Assistant I or II

DEPARTMENT: Athletic Training and Speech-Language Pathology

SUPERVISOR TITLE: Program Directors for Athletic Training and Speech-Language Pathology

FLSA STATUS: Non-Exempt

EXEMPTION: N/A

LOCATION: HSU Campus, Abilene, Texas

TARGET HIRE DATE: As Soon As Possible

HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENT -Candidate must profess a Christian Faith, maintain membership in a local congregation, and respect the values and distinctives central to the historically Baptist valuesof HSU as reflected in the University's Statement of Faith.

CONTACT INFORMATION: Human Resources  or careers

SUMMARY/SCOPE:

Thepart-time Administrative Assistant will be responsible for ensuring that the internal functions of the athletic training and speech-language pathology offices are operating smoothly and effectively. This employee is responsible for assisting in the daily and special functions of the office as it relates tothe community and Hardin-Simmons University.

HSU JOB FAMILY CLASSIFICATION INCLUDES THE FOLLOWING:

ESSENTIAL DUTIES AND RESPONSIBILITIES: These examples do not include all possible tasks & do not limit the assignment of related tasks.

Assists with maintaining computer databases for ATand SLP departments.

Assists with correspondence and travel arrangements for the AT and SLP departments.

Assist with departmental & campus activities including recruitment, clinic, and continuing education programs.

Assists with assignments from AT and SLP faculty.

Follows University & Departmental safety regulations and maintains confidentiality of records.

Assists in communication with prospective students, current students & other university/program-related people, including other campus administrative assistants.

Assists with collection, organization, and updating relevant data using various administrative software applications, including Adobe Creative Cloud & Microsoft Office suite (including Microsoft Teams) toassist program directors & faculty with letters, emails, spreadsheets,other documents, reports & forms.

Assists with distribution of questionnaires and collection of program statistical & other data foritems related to program accreditation.

Assist with student course registration & collection of data for and maintenance of student records for student degree plans/academic files, academic advising, course rosters, etc.& coordinating student information with appropriate on- andoff-campus personnel/offices.

Assists the SLP and AT program directors in organizing information on adjuncts, overload, or online instructors required for each department. Ensure the dean's office has appropriate and correct information to generate contracts for all adjunct instructors, faculty overload, online instructors, and employee payment requests.

Assist the SLP and AT program directors and faculty with course scheduling as well as scheduling individual, departmental and other

University meetings, travel, community events and committee meetings.

Understanding priority for these events according to urgency is essential.

Assists with promotion and marketing for the athletic training and speech-language pathology departments.

Provide professional and confidential assistance to the Athletic Training and Speech-Language Pathology program directors and faculty,including attending relevant departmental meetings to take minutes.

Maintain a professional, efficient office environment, andensure effective working relationships with all HSU faculty and staff and community partners.

Assists the AT and SLP program directors with budgetary operations, including submitting requisitions, making deposits,ordering/purchasing supplies, verifying delivery, maintaining receipts,tracking monthly expenses and budget planning.

Assist the administrative assistant to the dean of the College of Health Professions with needs regarding any credit card receipts andensure expenses are appropriately charged to the correct departments if needed.

Assist with intake and all requirements for scheduling of patients for the SLP clinic.

Other duties may be assigned based on departmental needs.

SUPERVISORY RESPONSIBILITIES:

Thereare no supervisory responsibilities for this position, except for assisting with oversight of student workers in the department.

COMPETENCIES: This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position.

Interview decisions are partially based on this information.

On a separate sheet of paper, write a paragraph for each competency listed below describing your background and qualifications in each area.

To perform the job successfully, an individual should demonstrate the following competencies.

Job Knowledge - Competent in required job skills and knowledge; exhibitsability to learn and apply new skills; keeps…