Campus Secretary

Campus Secretary

Primary

Purpose:

The role of the campus secretary is to manage and maintain a well-organized office, have good communication skills between the campus and community and demonstrate proficiency in the use of all office equipment.

Qualifications:

• Education/Certification:
  
  High school diploma or equivalency
• Special Knowledge/
  
  Skills:
  
  Proficient word processing and file maintenance skills
• Efficient organizational, communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases and do word processing
• Knowledge of basic accounting principles
• Experience:
  
  1-3 years of secretarial experience, preferably in an educational environment

Performance Responsibilities:

• Support board and administrative policies and decisions.
• Maintain professional work environment through a positive attitude, punctuality, regular attendance, phone etiquette, and personal appearance.
• Prepare written correspondence, forms, schedules or reports using personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports.
• Compile information and submit to central office according to established deadlines.
• Maintain a school calendar of events.
• Assist students, teachers and parents as needed.
• Receive incoming calls, take reliable messages and route to appropriate staff.
• Maintain physical and computerized files including mailing lists, student records, visitor logs and office communication.
• Update handbooks, policy manuals and other documents as assigned.
• Perform routine bookkeeping tasks including simple accounting operations to maintain campus budget records.
• Prepare and process requisitions and warehouse forms.
• Collect, verify and submit travel reports.
• Send and receive faxes.
• Receive, store and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s).
• May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with coordination of faculty meetings and campus activities.
• Assist with campus budget preparation.
• Maintain inventory of fixed assets, equipment and supplies.
• Sort, distribute or deliver mail or other documents.
• Administer medication to students, check temperatures and notify parents of student illness in nurse's absence.
• Maintain confidentiality.
• Perform other duties as assigned by the Principal/Designee.

Supervisory Responsibilities:

• Clerical aides, student aides and volunteers

Working Conditions:

• Tools & Equipment:
  Computer, copier, printer, phone, fax machine, typewriter, LCD projectors, calculator, laminator
• Mental Demands:
  Maintain emotional control under stress Work with frequent interruptions
• Physical Demands:
  Ability to walk, stand, stoop, kneel Sit for long periods of time Hear well Good visual acuity Speak clearly Repetitive hand motions Prolonged use of computer
• Environmental Factors:
  Exposure to communicable diseases

Wage/Hour Status:
Non-exempt Pay Grade: CP/5, 201 Days