Administrative Assistant III

Date:
Jul 28, 2026

Location:

ABILENE, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Functional

Title:

Administrative Assistant III

Job Title: Administrative Asst III

Agency: Health & Human Services Comm

Department: Foster Grandparent - CNCS

Posting Number: 19445

Closing Date: 08/11/2026

Posting Audience: Internal and External

Occupational Category: Office and Administrative Support

Salary Range: $2,953.25 - $3,659.50

Pay Frequency: Monthly

Salary Group: TEXAS-A-13

Shift: Day

Telework:

Travel: Up to 10%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility

Location:

Job Location City: ABILENE

Job Location Address: 4601 S 1ST ST

Other Locations:

MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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The Texas Health and Human Services Commission (HHSC) seeks highly qualified candidates to fill the Administrative Assistant II position within the Community Services, Foster Grandparent Program (FGP). FGP serves a dual purpose in that it provides income-eligible adults, age 55 and older, with meaningful volunteer opportunities, while also meeting critical community needs by serving children with exceptional needs.

The Administrative Assistant III reports directly to the FGP Supervisor and works under the guidance of the FGP Volunteer Services Coordinator to assist with the daily operations of the FGP service area. Responsibilities include complex administrative support work, responding verbally, by email and in writing to inquiries for information regarding the program, assisting with the collection and entry of all program data, and preparing and editing reports and documents.

This position also maintains, updates, and organizes files as required by Ameri Corps, serves as point of contact in the absence of the FGP Volunteer Service Coordinator, disseminates program and resource information, and performs other administrative and technical tasks that require limited independent judgment and initiative.

• Attends work on a regular and predictable schedule in accordance with agency leave policy.
• Responsible for collecting, tracking and entering volunteer time and mileage into program excel spreadsheet for volunteers. Bi-monthly, this position must collect and process time sheets for each volunteer within 2 days of the 16th and last day of the month and submit to the Volunteer Services Coordinator for review prior to forwarding to State Office for review and approval. In some instances, it involves multiple calls, emails and physical trips to the sites to secure time sheets.
  
  Assist in creating documentation for corrective action for those sites/volunteers who continuously do not submit timekeeping as required (10%).
• Responsible for keeping program data tracking lists current within program system. Tracking lists include enrollment forms from all incoming volunteers, as well as required annual renewal forms for all active volunteers. Once collected, the information must be entered into specified tracking lists. In addition to volunteer information, this position is responsible for the data entry of service plans for those children served by FGP volunteers.
  
  Data entry is continuous due to the fluctuation of program enrollment/dismissal for both volunteer and children served. Attention to detail is imperative in that any incorrect data reported can result in the loss of federal funds (20%).
• Responsible for the filing and record keeping of Foster Grandparent volunteer files, as well as Volunteer station files in accordance with Ameri Corps. Activity involves the following:
  Filing of all program forms for participating volunteers, tracking annual renewal dates for each volunteer so that they remain in compliance with federal guidelines; mail out of annual renewal reminders for all enrolled volunteers; tracking renewal dates for Volunteer Station Memorandum of Understanding Agreements and filing all incoming correspondence from volunteer stations and volunteers (15%).
• Assists with intake process/training of incoming volunteers as needed. Intake process involves providing volunteers with enrollment paperwork, scheduling criminal history appointments, as well as, reviewing program handbook (10%).
• Responsible for tracking incoming data which include child tracking forms, annual child progress reports, program satisfaction surveys and volunteer performance evaluations. Issues that arise most often, involve collecting the required data from the volunteer station…