Metro Plan Office - Office Assistant III - PT - MPO

Metro Plan Office, 209 S Danville Dr. Ste B-212, Abilene, Texas, United States of America

Posted Tuesday, July 28, 2026 at 6:00 AM

Under general supervision, to perform a variety of responsible clerical, administrative, and bookkeeping duties in support of assigned department including: type instructional and financial reports, forms, and letters; process documents associated with City and regulatory agencies compliance; issue check requests; maintain office administrative records including accounts payable and receivable; process technical documents; perform all tasks as directed; and provide exceptional customer service to the public.

This position exercises no supervision.

Coordinates and prepares for meetings including the preparation of agenda packets from MS word into pdf format, posting public meetings, and the creation and maintenance of associated records including meeting minutes.

Oversees the creation of internal and external communication material for internal and public distribution.

Includes creation, coordination, editing, publishing, and distribution of newsletters and other public outreach materials and social media outlets.

Performs research and compiles data/reports for planning purposes and to ensure compliance with applicable local,stateand federal laws, regulations, and ordinances.

Prepares exhibits, statistical data, and supports information for conferences and meetings.

Manages department files and records; compiles information from records to prepare reports.

Maintains records retention schedule accordingly. Maintains equipment inventory list.

Prepares check request, purchase orders, and vouchers to pay department expenses.

Maintains office supplies.

Assistsand coordinates the maintenance of the website contents.

Greets visitors by phone and in person andascertainsthe nature of their business,provides assistance and/or referral, explains policies and procedures.

Schedules appointments andmaintainsthe division staff’s calendar,assists with the scheduling and arranging of meetings including travel details, facilities, lodging, and a variety of other related details.

Operate all types of office machines including phone, fax machine, copier, and computer terminals.

Operate a City in the course of business and/or other mobile equipment on behalf the City or is otherwise designated by the City.

Perform other job related duties and responsibilities as assigned.

Knowledge of:

Fluent English, spelling, punctuation, and basic arithmetic.

Office equipment and software, including Word, Excel, and Google Suite, filing systems and procedures.

Office practices and procedures including proper public contact and telephone etiquette.

Skill to:

Operate office equipment including computer equipment and type at a speed necessary for successful job performance.

Be organized and customer service-oriented.

Produce publications, newsletters, and social media content.

Ability to

Organize work effectively and use time management skills.

Communicate effectively both orally and in writing with emphasis on writing skills, including proofreading, editing, and reading/writing for technical content.

Maintain records and files.

Prepare reports.

Interpret local, state, and federal laws and legislation as needed to perform job.

Work independently in the absence of specific instructions.

Understand and carry out directions.

Establish andmaintaincooperative working relationships with those contacted in the course of work, both internally and externally.

Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.

Perform as a team member in a manner thataccomplishesthe Division’s mission and treats team members with dignity, courtesy, and respect.

For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills,…