Administrative Assistant - Community Relations

Date:
Aug 27, 2026

Location:

ABILENE, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Functional

Title:

Administrative Assistant I - Community Relations Job Title: Administrative Asst I Agency: Health & Human Services Comm Department: Community Relations Posting Number: 20638 Closing Date: 09/10/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Range: $2,606.00 - $3,404.91 Pay Frequency: Monthly

Salary Group: TEXAS-A-09 Shift: Day

Additional Shift Telework:
Not Eligible for Telework Travel: Up to 5%
Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt

Facility

Location:

Abilene State Supported Living Center

Job Location City: ABILENE

Job Location Address: 2501 MAPLE ST

Other Locations: Abilene

MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state.

Learn About Our State Supported Living Centers. If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Performs moderately complex, self-directed, clerical, and administrative assistance to the Community Relations Director, other Community Relations personnel, Volunteers, and the Volunteer Services Council. Serves as receptionist for the Community Relations Department, including but not limited to: assists with and answers inquiries from volunteers, employees, residents, family members/friends, visitors, and the public daily. Responsible for receiving, receipting, sending acknowledgements for donations, maintaining and balancing the petty cash fund, entering information in Quick Books, and reconciling cash receipts and deposits.

Writes and sends correspondence, memorandums, sponsorship packets, and reports. Responsible for notifying board/committee members of upcoming events and meetings. Maintains a donor database via computer program. Maintains department filing system and orders supplies. Helps plan, prepare, organize, and conduct special events, projects, and any assigned task. Works varied schedule during Christmas Season and for other special projects/events. Always portrays AbSSLC, those who live here, and those who work here in a positive manner.

Works closely with Center staff and volunteers. Works under the general supervision of the Community Relations Director with moderate latitude for the use of initiative and independent judgement.

• Assist the Community Relations Director and Department with all fundraising activities and solicitations.
• Works closely with other employees and volunteers.
• Ensures Community Relations Department adherence to Texas Statutes, HHSC Rules, Volunteer and Community Engagement Policy and Procedure Handbook and all applicable facility, departmental and Volunteer Services Council Policies
• Prepare and/or maintain department and Abilene Volunteer Services Council correspondence and mailings.
• Receive, receipt, log, acknowledge, input all monetary donations, in-kind donations and oversee petty cash fund according to policy and procedures for facility and VSC
• Serves as receptionist for the Community Relations Department and Volunteer Services Council
• Serves as designee to property custodian for Community Relations Department to ensure accountability of assigned property
• Leads the State Employee Charitable Campaign (SECC).
• Provides administrative assistance to the Community Relations staff and Volunteer Services Council to ensure smooth operation of the department and Council.
• Recruits, organizes, coordinates displayers for Christmas Lane.

• Knowledge of office practices and administrative procedures
• Must have good organizational skills
• Must have good math/accounting skills with a high degree of accuracy
• Must have good communication skills (verbal and written).
• Ability to read, write, understand and follow complex oral, and written instructions and learn assigned tasks readily.
• Must have the ability to prepare concise reports in a timely manner
• Must maintain…