Bilingual Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily operations. This role plays a key part in managing onboarding, employee support, payroll coordination, and overall administrative functions. The ideal candidate is proactive, customer-service driven, and comfortable working in a fast-paced environment supporting both employees and leadership.

We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily operations. This role plays a key part in managing onboarding, employee support, payroll coordination, and overall administrative functions. The ideal candidate is proactive, customer-service driven, and comfortable working in a fast-paced environment supporting both employees and leadership.

Pay: $23

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Annual Benefits-Staff and Management

• Assist with onboarding processes including background checks and hiring documentation
• Submit new hire paperwork (KPA’s) and schedule required training classes

• Support and facilitate new hire orientation (systems, timekeeping, training, and policies)
• Distribute uniforms, PPE, and required equipment; ensure proper documentation and acknowledgements

• Serve as a point of contact for employee inquiries (payroll, benefits, PTO, etc.)
• Support employees with IT, PPE, and general workplace needs
• Assist with HR processes including direct deposit forms, and other documentation
• Help oversee HR-related activities across shift teams

• Support payroll-related activities, including issue escalation and time tracking support
• Maintain accurate PTO records and approve/disapprove time-off requests
• Track attendance, maintain calendars, and update systems (SharePoint, EPAY, trackers)

• Maintain key trackers and records (attendance, PTO, org charts, master lists, audit/compliance logs)
• Support compliance tracking for KPIs and internal programs
• Organize and maintain department files and documentation

• Order and maintain office supplies, uniforms, and inventory.
• Manage requests for equipment.

• Coordinate employee engagement items such as milestone recognitions and team events
• Provide general administrative support to leadership and respond to management requests

• Bilingual:
  English & Spanish
• High school diploma or GED required
• Administrative or office support experience
• Experience using Excel
• Strong customer service, communication, and teamwork skills
• Excellent attention to detail with strong organizational and time management abilities
• Experience with inventory tracking, documentation, and reporting

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed…