Registrar; Exempt

Position: Registrar (Exempt)
POSITION: Registrar (Exempt)

HSU JOB FAMILY CLASSIFICATION: Student Services Director I

DEPARTMENT: Registrar's Office

SUPERVISOR TITLE: Provost and Chief Academic Officer

FLSA STATUS: Exempt

EXEMPTION: Professional Exemption

LOCATION: HSU Campus, Abilene, Texas

TARGET HIRE DATE: As Soon As Possible

HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENT - Candidate must profess a Christian Faith, maintain membership in a local congregation, and respect the values and distinctives central to the historically Baptist values of HSU.

CONTACT INFORMATION: Human Resources  or careers

SUMMARY/SCOPE:

The Registrar supervises the Registrar's Office in providing services related tothe creation, maintenance, and retrieval of academic records. This includes compliance with all federal and state regulations, and institutional policies.

HSU JOB FAMILY CLASSIFICATION INCLUDES THE FOLLOWING:

ESSENTIAL DUTIES AND RESPONSIBILITIES: These examples do not include all possible tasks & do not limit the assignment of related tasks.

Responsible for having knowledge of federal regulations such as the Federal Educational Rights and Privacy Act (FERPA) and other best practices for the creation, maintenance, and retrieval of student academic records.

Basic Responsibilities:

Supervision for the Registrar's Office

Communicate pertinent information to all areas of the university (i.e. academic calendar, deadlines, academic technology training and changes, academic policy, etc.)

Oversee all aspects of the student academic record

Colleague maintenance of courses and degree programs

Human relations/customer service

Degree Certification

FERPA compliance

Department of Defense MOU compliance

VA Educational Benefits Certification

Athletic eligibility certification

Registration and graduation activities

Transcript evaluations

Essential Duties:

Hires personnel, provides leadership, and supervises the Registrar's Office.

Maintains academic policy.

Creates and maintains academic calendar.

Organizes and administers the records, registration, and graduation functions, including transcript evaluations, to provide maximum service to students while ensuring efficient and effective workflow.

Responsible for collecting, recording, maintaining, and reporting of student records within FERPA guidelines, e.g., grades,registration data, transcripts, grades, athletic eligibility, VA certification and audits.

Maintains course catalogs and maintains and builds newdegree programs in Colleague.

Provides leadership and develops appropriate recommendations for the implementation of related technology application insupport of enhanced services offered through registration and records.

Supervises the coordination, evaluation, and certification of all graduation applications, while overseeing the complete graduation process including rehearsal and commencement.

Supervises publication of schedule and catalog.

Represents institution at community and university eventsin meetings with other institution personnel.

Skilled at problem-solving and resolving student disputes as they relate to records and registration.

Participates in faculty and university committees.

Coordinates work of service units (Registrar, Student Financial Aid, Business Office, Student/Residence Life, Admissions, Academic Technology Support).

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

The Registrar is responsible for hiring personnel, providing leadership, and supervising the staff in Registrar's Office. Currently there are 3-4 full-timestaff members.

COMPETENCIES: This is your opportunity to demonstrate how your education and/or experience in your currentor previous job relates to each function of this position.

On aseparate sheet of paper, write a paragraph for each competency listed below describing your background and qualifications in each area.Interview decisions are partially based on this information.

Toperform the job successfully, an individual should demonstrate the following competencies.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Teamwork - Balances teamand individual responsibilities; exhibits objectivity and openness to others'views; gives and welcomes feedback; contributes to building a positive teamspirit; puts success of team above own interests; able to build morale andgroup commitments to goals and objectives; supports everyone's efforts tosucceed.

Quality Management - Looks for ways to improve and promote quality;demonstrates accuracy and thoroughness.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time;supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Planning/Organizing - Prioritizes and plans work activities;uses time efficiently; plans for additional resources; sets goals…