Accountant II

Location

Abilene, TX

Salary Range: $3,409.83 - $4,252.00 per month. 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, and generous time off benefits.

Telework:
May be eligible. Travel:
Up to 5%.

Perform advanced level accounting and analysis work applying accepted HHSC policies and procedures for the preparation and maintenance of accounting records. Processes purchase vouchers for goods and services using CAPPS Financials; reconciles invoices, contracts, and requisition forms to ensure accurate coding and documentation for payments and audits. Monitors and analyzes expenses for Regional Administrative Contracts to ensure they stay within contracted limits.

Maintains an automated Financial Management Workbook to track regional cost pool and program overhead expenditures to support reporting requirements and develop budget projections. Receives and responds to inquiries from staff and vendors concerning Accounts Payable and Financial Services Operations. Initiates the process to obtain new vendor TIN numbers. Compiles information using CAPPS Financials, Excel, and accounting skills to develop statistical and financial reports summarizing transactions that impact the regional budget.

Follows up with field staff and Business Services staff to confirm completion dates on services and items received. Serves as Super User or back‑up Super User in the purchasing requisition process.

• Attends work on a regular and predictable schedule in accordance with agency leave policy.
• Receives invoices and prepares purchase vouchers for payment of goods and services utilizing CAPPS Financials. Ensures a valid purchase order for encumbered purchases and a valid contract for leases and other contracted services before processing payment. Ensures timely payment of invoices to avoid interest assessments, coordinating with Business Services to obtain required CAPPS receiving reports and verifying service receipt. Monitors contract purchase orders to ensure expense does not exceed contracted amount.
  
  Runs Voucher Aging Report. Follows up with vendors for outstanding accounts payable. Resolves payment discrepancies and answers inquiries. (50%)
• Serve as Super User or backup Super User in the purchasing process including tracking requisitions. Receives RAS Wizard and reviews for correct department , origin code, and bill to codes. Enters RAS wizard in CAPPS Financials following requisition entry. Logs requisition number as required. Communicates and follows up with PCS to ensure purchase order numbers assigned properly. (15%)
• Assist in management of the cost pool office supply ordering system, reviewing approved cost pool office supply list and updating based on TXSmart
  
  Buy system. (15%)
• Compile and analyze information and expenses data to prepare financial and statistical reports used by Regional Financial Services Manager to monitor regional budget and make projections. Assist in maintaining regional workbook for cost pool. (15%)
• Process accounts receivable by receiving checks from vendors and providers and preparing receipts for credit to appropriate dept.  budget period. (5%)

• Knowledge of payment policies and procedures.
• Knowledge of procurement policies and procedures.
• Knowledge of advanced accounting principles and practices.
• Knowledge of automated financial systems such as CAPPS financials and USAS.
• Skill in use of standard agency computer hardware and software, such as Microsoft Office Suite.
• Skill in working accurately with numerical data and mathematical computations.
• Skill in analyzing, auditing, consolidating, and interpreting accounting and budget data.
• Skill in establishing and maintaining accounting controls and operating reports.
• Skill in using calculator, personal computer, the internet, and related office equipment.
• Ability to analyze expenditure information to perform statistical analysis and budget projections.
• Ability to conduct business of the unit in a professional and courteous manner.
• Ability to maintain effective working relationships.
• Ability to communicate…