City Manager Administration - Assistant to City Manager

General Description

Under direction of the City Manager, provide highly complex administrative and management support for the City Manager and/or Assistant City Managers, including special projects requiring a high level of analytical skills. The purpose of this position is to develop and coordinate a variety of management initiatives and related administrative projects and programs for the City Manager’s Office while maintaining a high level of confidentiality.

This is accomplished by coordinating projects, communicating with staff and elected and appointed officials; coordinating research and results; assisting with budget; preparing project information; formulating project plans; providing direction and coordination; presenting recommendations; and completing follow‑ups; and compiling and presenting results and reports. This position will also support organizational leadership and culture development initiatives.

This position exercises no supervision.

• Conduct, coordinate, and prepare reports on assignments initiated by the City Manager and/or Assistant City Managers, ensuring timely completion and maintaining accurate, up-to-date status tracking for all assigned projects.
• Serve as a liaison by coordinating with internal and external departments, personnel, boards, commissions, and agencies to support and facilitate departmental operations, including the execution of special projects, events, and assigned initiatives.
• Monitor the pending items list and keep the City Manager informed of project statuses and issues of importance to the City Council.
• Provide accurate, timely information to support informed decision‑making and policy direction.
• Assist with coordinating strategic planning activities, leadership development, and employee engagement efforts.
• Develop, implement, and monitor the City’s performance management system.
• Oversee the City Manager’s Office budget and procurement activities.
• Provide support for intergovernmental relations, including monitoring state and federal legislative issues, conducting research, drafting correspondence and testimony, and coordinating legislative strategies and related activities.
• Assist with coordination of events such as State of the City, ribbon cuttings, groundbreakings, citywide events, and other ceremonial events, as needed.
• Investigate concerns raised by citizens, customers, staff, and City Council; research relevant issues; consult with appropriate internal departments; analyze and communicate findings; and coordinate responsive actions as needed. Engage directly with the public to identify service needs and ensure concerns are addressed through timely written, verbal, or in‑person follow‑up on behalf of the City.
• Draft letters, memorandums, presentations, manuals, reports, etc. for the City Manager, Assistant City Managers or Council as requested.
• Represent the City Manager and the City Manager’s Office at civic, community, City Council, and internal staff meetings as assigned. Prepare materials for meetings, deliver formal presentations to executive staff and the City Council, and organize and facilitate internal staff committee meetings as needed.
• Support the City’s action/position on controversial issues or the negotiation of sensitive issues or important presentations with customers, citizens and co‑workers.
• Exhibit desire to continue professional education and stay aware of new concepts and innovations in the field of public management and local government service.
• Assist with budget analysis during the annual budget process. May assist in preparation of the budget for various City departments including the City Council, City Manager, and Special Funds.
• Operate a personal or City vehicle to City business.

Perform other job related duties and responsibilities as assigned.

• Complex principles and practices of a municipality.
• Organizational and management practices.
• Research and reporting methods, procedures, and techniques.
• Principles of leadership and workplace culture.
• Principles and practices of effective organizational communications and public…